Computer Based Census Management System
(A case study of National Population Commission (Npc))
A Computer-Based Census Management System refers to a sophisticated digital infrastructure designed to streamline and enhance the process of conducting population censuses. This innovative system leverages advanced technologies to collect, process, and analyze demographic data efficiently. Employing cutting-edge software, hardware, and network capabilities, the system enables census authorities to conduct surveys with increased accuracy, speed, and cost-effectiveness. By integrating data collection through digital devices, such as tablets or online platforms, the system facilitates real-time data entry and validation. Moreover, it incorporates robust security measures to safeguard sensitive information, ensuring the confidentiality and integrity of the collected data. The implementation of a Computer-Based Census Management System represents a pivotal shift towards modernizing and optimizing census operations, addressing challenges associated with traditional methods while fostering a more dynamic and responsive approach to demographic data management.
The researcher chose to research on this topic “Computer Based Census Management
System” because of its relevance to the society. Meanwhile, the manual method so far
has its attendant problem of being tedious. The researcher, in order to solve this time
consuming, monotonous, and repetitive manual census activities went into a thorough
study of the existing system. In the report proper, the Structured System Analysis and
Design Methodology (SSADM) was adopted and explained. The high level model of
the proposed system was also designed and displayed in a format easily understandable
to the user. The high level model of the proposed system was designed architecturally
and detailed designed through its separate components. There were four modules in all,
each taking care of specific function like: the staff management module that maintains
records about the staff; the department management module manages information about
departments in the commission; the register person, the register states, and the register
LGA modules that do the actual registration of individuals. Finally, the parallel change
over methodology was adopted to enable the commission compare the results of the
two systems (old and new) before implementation.
TITLE PAGE
Approval Page
Certification Page
Dedication
Acknowledgement
Abstract
TABLE OF CONTENTS
CHAPTER ONE
INTRODUCTION
1.1 Background of Study 1
1.2 Statement of Problem 2
1.3 Objective of Study 3
1.4 Significant of Study 4
1.5 Scope of Study 5
1.6 Limitation of Study 6
1.7 Definition of Terms 7
CHAPTER TWO
REVIEW OF RELATED LITERATURE
INTRODUCTION
2.1 History of Census in Nigeria 8
2.2 process Involve in Census Operation 9
2.3 Census Population Information 10
2.3.1 Population 11
2.3.2 Population Growth and Decline 12
2.4 Population Density 13
2.5 Human Population Growth and Limitation 14
2.6 Population and Peoples Culture 15
2.7 Database Management System 16
2.8 Importance of Census 17
2.9 Benefit of Computer Based Management System 18
CHAPTER THREE
INTRODUCTION
3.1 Feasibility Study 19
3.2 Research Methodology Adopted 20
3.3 Organization (NPC) and Environment 21
3.3.2 Functions of NPC 22
3.8 Analysis of New System 23
CHAPTER FOUR
INTRODUCTION
4.1 Objectives of the New System 25
4.2 Main Menu 26
4.5 Database Specifications 27
4.7 Program Data Dictionary 28
4.8 System implementation 29
CHAPTER FIVE
5.1 Summary 30
5.2 Conclusion 31
5.3 Recommendation 32
References 33
INTRODUCTION
Census has been a reliable exercise from time, from where government rely for
decision-making, and aids for administration and planning. According to Robert M.
Groves, (2010) Director of the United States Census Bureau;
“Just like we cannot survive without roads and bridges, the country does not
function well without an updated census to distribute funds to areas that most
need them and to support community decisions and their own future.”
The increasing complexity of modern life means a greater need to plan housing,
schools, roads, transportation, and a vast range of social and economic requirement
for nation. This cannot be done without a detailed count of the population. Census is
being officially managed by some organizations or government, for example the
National Population Commission (NPC).
The installation of computer in these organizations or bodies that manages census
information will assist not only in fast-recording information but also in solving
certain problems, which cannot be easily resolved manually. The human resource of
any enterprises are considered to be their most valuable assets, if they are properly
harnessed and are well motivated to perform their assigned tasks in such a manner as
to enhance the enterprises goals and objectives.
Therefore, adequate population records will provide all the necessary information that
is associated with people, which include the size of the population, age structure,
educational attainment, labour force and socio-economic characteristics, unlike in the
manual method which makes access to data and information very tedious. The
integration of different databases so that these databases can be merged and processed
together and mainly other reasons, prompted the researcher to develop software for this
organization, National Population Commission (NPC).
1.1 Background of the study
Census taking in Nigeria can be traced to have started from as far back as 1966 after the
colonization of Lagos by our colonial masters. Since then, there have been several
attempts to count Nigeria population. However, these censuses are characterized by
some difficulties and deliberate and ill-minded attempts to inflate population figures;
just in favour of one geopolitical zone or the other. This does not and cannot represent
the nation‟s image as regards to human population. As a result of this, the National
Population Commission (NPC) was established using the Decree No. 23 of 1989. The
brain behind this was to have successful censuses each time and as well accurate
demographic data. It is no doubt that this Commission (NPC) was vested with a lot of
powers and functions some of which are;
To undertake the periodic enumeration of the nation‟s population through
census, sample surveys, etc.
To establish and maintain the machinery for continuous and universal
registration of births and deaths
To collect, collate and publish data on migration statistics
To reach and monitor national population polity and set up national population
information data bank.
Unfortunately, Nigeria still relies on foreign statistics population information data bank
for most of their population estimation.
1.2 Statement of the problem
There are many problems affecting the National Population Commission from
maintaining a steady reliable figures and estimates. These are the more reasons, why
the researcher embarked on this research;
inadequate manpower
lack of equipments
poor organisation
unstable polity
manual bulk carrying of data
1.3 Objectives of the Study
The objectives of this study are summarized as follows:
To develop computerized software that automatically stores and retrieves all
information on human population.
To develop a reliable system that could be used in collecting data/information
on human population.
To develop a system that will support direct access to the specific and required
information
1.4 Significant of the Project
The system will solve problem associated with the acquisition, storage, and
retrieval of information on human population with ease.
A timely retrieval of information is anticipated with efficiency and reliability.
It will provide security to data that are unauthorized, users will not gain access
to those files and fraud will be minimized in the society which will lead to
improvement in administration processes.
1.5 Scope of the Project
The major aim of the project is to design a system that will have all information about
human population and retrieving of data when ever needed in the society. It focuses on
the registration, retrieval and management of information about individuals in the
society.
1.6 Limitation of Study
During the course of this study, many things militated against its completion, some of
which are;
Lack of finance
Computer Based Census Management System:
A Computer-Based Census Management System is a digital platform or software application designed to facilitate the collection, processing, analysis, and management of census data. Census refers to the systematic gathering of demographic, economic, and social information about a population within a specific geographical area. Here are the key components and features of such a system:
Data Collection:
Enumerators or surveyors use digital devices like tablets or smartphones to collect census data.
Electronic forms and questionnaires are used to record information such as name, age, gender, address, occupation, and other relevant demographics.
Geographic Information System (GIS) Integration:
GIS technology is often integrated into the system to capture spatial data, such as boundaries, coordinates, and maps, which is crucial for demographic analysis and resource allocation.
Security and Privacy:
Robust security measures are in place to protect sensitive data, ensuring that personal information is kept confidential and secure.
Data Validation and Quality Control:
The system may incorporate validation rules to check for data accuracy and completeness.
Quality control processes help identify and correct errors in the collected data.
Data Storage:
The collected data is stored in a centralized database or cloud-based storage for easy retrieval and analysis.
Real-time Updates:
The system allows for real-time data submission and updates, reducing the risk of data loss and ensuring the most current information is available.
Data Analysis and Reporting:
Data analysis tools and reporting features enable census authorities to generate reports, charts, and graphs for decision-making.
Advanced analytics may be used to identify trends and patterns within the population.
User Management:
Access control and user management features ensure that only authorized personnel can access and manipulate census data.
Accessibility:
The system should be designed to accommodate individuals with disabilities and provide multilingual support for a diverse population.
Mobile Accessibility:
Mobile apps or web-based interfaces should be available to facilitate data collection by field personnel.
Scalability:
The system should be scalable to accommodate population growth or changes in the scope of the census.
Disaster Recovery:
Data backup and disaster recovery plans are essential to ensure data integrity in case of system failures or disasters.
Public Outreach:
Public awareness campaigns and online portals can be part of the system to inform citizens about the census and allow them to participate or verify their data.
Data Archiving:
Long-term data archiving ensures that historical census data is preserved for future reference and research.
Compliance with Data Protection Regulations:
The system must comply with data protection laws and regulations to safeguard the privacy and rights of individuals.
A Computer-Based Census Management System streamlines the entire census process, making it more efficient, accurate, and secure. It also provides a foundation for evidence-based policymaking and resource allocation, as well as supporting research and analysis for various fields.