Employment Opportunities For Graduate Of Office Technology And Management
(In Imo State)
Graduates of Office Technology and Management possess a diverse skill set that makes them well-suited for various employment opportunities across different industries. With proficiency in office administration, information management, communication, and technology, these graduates can pursue roles such as administrative assistants, office managers, executive assistants, customer service representatives, data entry specialists, and administrative coordinators. Additionally, their expertise in document preparation, record-keeping, scheduling, and project management equips them for positions in government agencies, educational institutions, healthcare facilities, legal firms, corporate organizations, and non-profit organizations. Furthermore, their adeptness in utilizing office software and managing office equipment enhances their suitability for roles in the rapidly evolving digital landscape, including virtual assistant positions and remote administrative support roles. Graduates of Office Technology and Management are thus well-positioned to thrive in a multitude of professional settings, contributing their valuable skills to enhance organizational efficiency and productivity.
The purpose of this study is to survey the Employment Opportunities for Graduate of Office Technology and Management in Imo State. A sample of two public and private establishment were selected and survey at random. The research questions were 4 in number and the sample size used is 70 respondents. The researcher was five point lighter scales. The research revealed that many modern business organization are fast becoming automated and many employment Opportunities available for the graduate Secretary/Office Manager requires efficiency and competence in the use of these automated machines.
Also that Office Technology and Management Programme is poorly implemented in the demand of the Secretarial Profession, as a result many Graduate of Office Technology and Management are unemployed even though there are many employment opportunities for Office Managers.
Based on the findings, it was recommended that emphasis should be laid on acquisition of skills in modern office Machines, hence are fund should be released for adequate provision of these facilities.
Finally the programme should be mentioned to ensure that it is implemented accordingly to prescription.
Title page i
Approval page ii
Dedication iii
Acknowledgement iv
Abstract v
Table of content vi-vii
CHAPTER ONE
I.0 Introduction 1
1.1 Background of the study 1-2
1.2 Statement of the problem 3
1.3 Purpose of the study 3-4
1.4 Research Questions 4
1.5 The scope of the study 4
1.6 Limitation of the study 4-5
1.7 Significance of the study 5
CHAPTER TWO
2.0 Literature review 6
2.1 Employment opportunities for Graduate of Office Technology and Management 6-7
2.2 Office equipment required for the training of Office Technology and Management 7-8
2.3 Various types of office equipment required For the training of an (O.T.M) 9-13
2.4 Training for an office Technology and Management 13-16
2.5 Impact of Office machine skills for Graduates Of Office Technology and Management 17-22
2.6 Summary of related literature 23-24
CHAPTER THREE
3.0 Research methodology 25
3.1 Research design 25
3.2 Area of the study 25
3.3 Population 25
3.4 Sample and sampling technique 26
CHAPTER FOUR
4.0 Presentation and analysis of data 27-40
CHAPTER FIVE
5.1 Summary of findings 41
5.2 Conclusion 42
5.3 Recommendation 42-44
1.0 INTRODUCTION
1.1 Background of the Study
In modern times, there has been increasing need for specialized coursed towards the promotion of organizational growth to which emphasis have been placed on the study of secretarial studies in this connection, adequate study of this course will help confidential secretaries in the policy formulation, organization and direction of the programmed and objective of any given establishment towards the realization goals.
The job of secretaries developed out of the increasing need for top level executives to have assistants who would retrieve them of much of the burden of office technology and administrative details. In other words, secretaries are administrative office managers in organizations.
In the view of the development of Secretarial Profession Anyanwu (1985) wrote that; the secretary was not born with occurred later as a result of a need to facilitate communication, management of office equipment and enhance the linage of the enterprises.
Fundamentally, the secretarial profession connotes and entails the discharge of the duties and functions of the secretary, which have been induced in the individual through intensive and perhaps elaborate education and training. The secretary is an image maker of the organization and since no business can afford to lose its image, the role of the secretary in the office cannot be over emphasized in her interferences with her executive, her colleagues, and the outside world. Hence, it will be necessary as a basis for expanding the ideals of the procession, to explain at this point, which a secretaries association (international 1985), a secretary is defined as: an assistant to the executive who posses mastery skill of the organization and ability to assume responsibility without direct supervision, and display initiative, exercise judgments and make decision within the scope of her authority.
Looking at Nigeria economy a whole, one should be able to interfere how well or not Graduates of Office Technology and Management have fairing.
How be it, the program has been run without regards to what exactly happens to the products of these program (office technology and management students) after leaving the institution. This question is; are there enough jobs to absorb the products of this program?
In short, what are the employment opportunities for graduates of Office technology and Management (O.T.M) program
1.2 Statement of the Problem
In the Nigeria economy today, there are different factors that reduce the Chance of employment generally, and they are known as the Nigeria factors they include favourism and gratification before performing before performing.
In the case of using wrong personnel to match any position, which he/she is not expected to perform will definitely affect the economy. Against this background, the need for this research work arises in order to determine the possibility of employing graduates of office technology and management in the economy.
1.3 Purpose of the study
The main objective of this study is to find out the Employment
Opportunities for Graduates of Office Technology and Management.
Specifically the study will attempt to:
a. Evaluate the office equipment for the training of an Office Technology and management Graduates for employment.
b. Evaluate the type of training given to an Office Technology and management.
c. Find out the skills expected of an Office technology and Management (O.T.M) job seeker
d. The impact of office equipment skill on the (O.T.M)
1.4 Research Questions
The following research questions were asked to guide the study:
i. What is the office equipment required for the training of an O.T.M an
and why?
ii. What kind of training is being given to an Office Technology and
management?
iii. Of what important is an Office Technology and Management
Graduates?
1.5 The Scope of the Study
This research work will concentrate on general data to show the level of employment opportunities for the graduates of office technology and management in public and private sectors of the economy.
1.6 Limitation of the Study
This research has been so far constrained by the following factors:
i. Lack of adequate time for research to be carried out.
ii. Lack of time for adequate guidance and counseling for details
development of the study.
iii. Inadequacy of money for material for the proper development of the
the study.
iv. The attitude and researches consulted for information need to this
work.
1.7 Significance of the Study
This study will generate data showing the employment opportunities for graduates in Office Technology and Management and why a secretary/office manager should posses’ office machine skills necessary for effective performance in public and private organizations.
The significance of this study also lies in its attempt to make secretaries/offices manager the technical-know-how and factors required of them for employment. The significance is well shows that it will be of the great assistance to organization whether in the private or public sectors and also to government establishment who may use is as a reference material in directing their actions.
The researches unprejudiced assessment of the perspectives and employment opportunities for Graduates in Office technology and Management (O.T.M) will provide interesting challenges and answers to this study and will be use as a material guide at the National Diploma level.
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Employment Opportunities For Graduate Of Office Technology And Management:
Graduates of Office Technology and Management possess a diverse set of skills that make them suitable for a wide range of employment opportunities in both the public and private sectors. These skills typically include proficiency in office software, organization and management abilities, communication skills, and a solid understanding of office procedures. Here are some employment opportunities for graduates in this field:
Administrative Assistant/Secretary: Graduates can work as administrative assistants or secretaries in various organizations. They manage office tasks, handle correspondence, schedule appointments, and provide administrative support to executives and teams.
Office Manager: Office Technology and Management graduates can take on roles as office managers. They oversee the day-to-day operations of an office, including staff management, budgeting, and ensuring the office runs efficiently.
Executive Assistant: Graduates can work as executive assistants to top-level executives. They manage the executive’s schedule, coordinate meetings, and handle confidential information.
Records Manager: This role involves organizing and managing records and information within an organization, ensuring compliance with data protection regulations and efficient retrieval of documents when needed.
Human Resources Assistant: Graduates can work in HR departments, assisting with recruitment, employee onboarding, payroll processing, and maintaining employee records.
Customer Service Representative: Customer-facing roles, such as customer service representatives, utilize communication skills and organizational abilities to assist customers and resolve issues.
Data Entry Specialist: Graduates can work as data entry specialists, inputting and managing data accurately and efficiently using various software applications.
Office Technology Instructor: With further education and teaching qualifications, graduates can become instructors or lecturers in vocational schools, community colleges, or training centers, helping to educate the next generation of office professionals.
Document Controller: In industries like construction or engineering, document controllers manage the flow of documents, ensuring they are organized and accessible to the relevant parties.
Office Coordinator: This role involves coordinating office activities, including supply management, facility maintenance, and overseeing administrative staff.
Project Coordinator: In this role, graduates can assist in project management by organizing meetings, maintaining project schedules, and ensuring that project documentation is up to date.
Freelance Virtual Assistant: Some graduates choose to work independently as virtual assistants, offering administrative services remotely to multiple clients or businesses.
Entrepreneurship: Graduates with an entrepreneurial spirit can start their own small businesses, such as office support services, document management, or consultancy.
Government Jobs: Government agencies and departments often hire office technology and management graduates for administrative roles, including positions in public administration, tax offices, and more.
Nonprofit Organizations: Nonprofits require administrative support to manage their operations, making graduates valuable in roles such as office managers, administrative coordinators, or program assistants.
It’s essential for graduates to tailor their resumes and cover letters to highlight specific skills and experiences relevant to their desired positions. Networking, internships, and continuous skill development can also improve job prospects in this field. Additionally, staying updated with the latest office technologies and software can enhance employability in an ever-evolving job market.