Design And Implementation Of A Profited Database System For Government Establishment
A government establishment’s proficient database system plays a pivotal role in enhancing operational efficiency and facilitating informed decision-making processes. Such a system integrates diverse functionalities, including data collection, storage, retrieval, and analysis, tailored to the specific needs of governmental entities. By employing robust security measures and adhering to regulatory standards, this system ensures the integrity and confidentiality of sensitive information, safeguarding against unauthorized access or breaches. Additionally, it streamlines workflows, accelerates data processing, and fosters collaboration among departments, thereby promoting synergy and coherence in governmental operations. Through regular updates and maintenance, the database system remains adaptive to evolving requirements, leveraging advanced technologies such as cloud computing and artificial intelligence to optimize performance and scalability. Ultimately, a well-designed and proficient database system serves as a cornerstone for efficient governance, empowering policymakers and administrators with timely, accurate, and actionable insights for driving socioeconomic development and citizen welfare agendas.
The problem which always emanate from inadequate personnel information maintenance and management has been a torn in the flesh of the entire Nigerian society, Enugu state precisely. In other to proffer solution to the existing problems, the project work researched into the modus operandi of personnel database management system of Enugu state.
In the process of analysis of the existing system were detected, carefully analyzed and possible solution to the problems were proffered in the newly designed system.
The new system designed in this project work is computerized and it works automatically; it addresses all the lapses that cause hindrance to the existing system. It is timely accurate and very comprehensive in report generation.
Title page
Dedication
Certification
Acknowledgement
Abstract
Table of contents
CHAPTER ONE
Introduction
Statement of the problem
Purpose of study
Objective of study
Scope of the problem
Definition of terms
CHAPTER TWO
Literature review
CHAPTER THREE
Data
Data base
CHAPTER THREE
Analysis of the existing system
Method of data collection
Interview method
References to written text
Input analysis
Process analysis
Output process
Information flow diagram
Organizational chart
Problems of the existing system
Justification for new system
CHAPTER FOUR
System requirement
Manpower
The new system design
Output specification
Input specification
Design
File structure
Procedure chart
CHAPTER FIVE
Implementation
Choice of language
Program design
Pseudo code
flowchart
System flowchart
CHAPTER SIX
1.1 Documentation
1.2 Loading the language
1.3 Loading the new program design
1.4 Running the program
CHAPTER SEVEN
7.0 Conclusion and recommendation
7.1 conclusion
1.2 Recommendation
References
1.1 INTRODUCTION
As much as have to receive adequate welfare and entitlements the personnel database must be maintain effectively. The personnel database is the comprehensive information update of employees under a particular employee at a particular time. The maintenance and management of employee information has bee a big problem in the Nigerian society workers denied of their primary and secondary entitlements and the most sad aspect of inadequacy in the maintenance of employee information is the erupt of ghost workers syndrome, this has the greatest thing this laxity in personal database system has caused in the society. The problem of promotion is also on offspring of inadequate personnel database management; who to promote when there is necessity for promotion is always the problem faced by personnel officers in change of promotion exercise.
Workers have suffered a lot under this error of ignorance and sheet wickedness in every activity work of life, the first thing to be observed is always information about the staff involved. This helps to give out desired incentives for the works, to help them put in their best in their work the non-payment of salary or in some cases, the delay in payment of salary is always caused by the problems associated with personnel database.
This work researched into the operational activities of existing system of maintaining personnel database in Enugu state with a view to detecting and solving the problems making it not to work out smoothly.
1.2 STATEMENT OF THE PROBLEM
The problem caused by poor management and maintenance of personnel database in Enugu state is numerous. Th procrastination in payment of workers salary is a work force badly. Because of the fact that act information of worker s in the state is not known the state faces the problem of how to provide incentives for its worker. A lot of public money is been diverted into private purses due to the problem of poor information management concerning personnel records.
1.3 PURPOSE OF STUDY
The main purpose of this study is to provide ever lasting solution to the current problems facing the Enugu state personnel database maintenance system through a well computerized design.
1.4 AIM/OBJECTIVES OF STUDY
The primary aim of this work is to make sure that personnel database management system of Enugu State is to serve the citizen better by producing a new computerized system that will tackle the problems currently facing it.
The objectives include:
1. To create a system that will maintain workers records randomly and give easy and tidy access to the stored record for easy information retrieval.
2. To maintain a database that will support sorting and searching of records automatically
3. To maintain an internecine database.
1.5 SCOPE OF THE PROBLEM
This study is carried out covering the totality of personnel database system in Enugu state in the areas of quick information retrieval automatic promotion list generation, ghost workers control and timely salary payment
ASSUMPTIONS
If the new design is completely implemented the whole problems associated with the existing system will be all solved.
1.6 DEFINITION OF TERMS
Work force is the personnel strength of the organization.
Welfare is the condition of comfort in an area of work.
System is a network of interrelated procedures combined to form a unit
Policy is a plan of actions, aims and ideas, sophisticated, having learnt the ways of the world and having lost natural simplicity.
Implementation: carry an undertaking agreement promise into effect.
Information age: The current age of information technology around the globe.
Profited Database System For Government Establishment:
Creating a proficient database system for a government establishment involves careful planning, design, and implementation to ensure efficient data management, security, and accessibility. Here are the steps to develop a proficient database system for a government organization:
- Define Objectives and Requirements:
- Start by clearly defining the objectives of the database system. What are the specific needs of the government establishment?
- Identify the data that needs to be stored, managed, and accessed.
- Determine the security and compliance requirements, as government data often involves sensitive information.
- Select a Database Management System (DBMS):
- Choose a DBMS that suits the organization’s requirements. Common options include Oracle, MySQL, PostgreSQL, or Microsoft SQL Server.
- Consider factors like scalability, data volume, and licensing costs when selecting a DBMS.
- Database Design:
- Design the database schema, including tables, relationships, and data types, based on the data requirements.
- Normalize the database to eliminate redundancy and ensure data integrity.
- Consider indexing strategies to optimize query performance.
- Data Modeling:
- Create an Entity-Relationship Diagram (ERD) to visually represent the data model.
- Define entities, attributes, and relationships within the ERD.
- Data Entry and Validation:
- Implement data entry forms and screens with proper validation to ensure data accuracy.
- Use input masks, dropdown lists, and data validation rules to prevent errors.
- Data Security:
- Implement robust security measures to protect sensitive government data.
- Control user access through role-based access control (RBAC).
- Encrypt data both in transit and at rest.
- Regularly audit and monitor database access.
- Backup and Recovery:
- Set up automated backup and recovery processes to prevent data loss.
- Establish a disaster recovery plan to handle unexpected data emergencies.
- Scalability and Performance:
- Design the database system to be scalable to accommodate future growth.
- Monitor and optimize query performance to ensure efficient data retrieval.
- User Interface:
- Develop user-friendly interfaces for government employees to interact with the database system.
- Consider web-based or desktop applications depending on accessibility requirements.
- Training and Documentation:
- Train government employees on how to use the database system effectively.
- Provide comprehensive documentation for users and administrators.
- Compliance and Reporting:
- Ensure that the database system complies with relevant government regulations and standards.
- Implement reporting features to generate necessary reports and analytics.
- Testing and Quality Assurance:
- Thoroughly test the database system to identify and fix any bugs or issues.
- Conduct user acceptance testing to ensure it meets the requirements.
- Maintenance and Support:
- Establish a routine maintenance schedule to update the system, apply patches, and address issues.
- Provide ongoing support for users and administrators.
- Data Governance:
- Implement data governance policies and procedures to maintain data quality and consistency.
- Monitoring and Performance Tuning:
- Continuously monitor the database system’s performance and make necessary adjustments to optimize its operation.
- Adaptation and Enhancement:
- Be prepared to adapt the database system to changing government needs and requirements.
- Data Privacy and GDPR Compliance:
- Ensure that the database system complies with data privacy regulations, such as GDPR if applicable.
- Disaster Recovery and Business Continuity:
- Develop a disaster recovery plan to ensure that data can be restored in case of catastrophic events.
Remember that government databases often contain sensitive information, so security and compliance should be top priorities throughout the system’s lifecycle. Additionally, involving stakeholders and obtaining their input is essential to building a database system that meets the needs of the government establishment.