Home » Project Material » Design And Implementation Of An Online Student Admission System

Design And Implementation Of An Online Student Admission System

(A Case Study Of Federal College Of Education, Eha Amufu, Enugu State)

7 Chapters
|
60 Pages
|
6,469 Words

An Online Student Admission System serves as a comprehensive digital platform designed to streamline and facilitate the complex process of admitting students into educational institutions. This sophisticated system incorporates various modules and functionalities, including user-friendly interfaces for both applicants and administrators, secure data storage, and efficient communication channels. The significance of an Online Student Admission System lies in its ability to enhance accessibility and transparency, allowing prospective students to easily navigate the application process. This innovative solution integrates features such as online application forms, document submission portals, and real-time tracking mechanisms. By leveraging cutting-edge technology, educational institutions can optimize their admissions procedures, ensuring a seamless and efficient experience for both applicants and administrative staff. The implementation of an Online Student Admission System not only modernizes the admission process but also fosters a more inclusive and digitally-driven educational environment, aligning with the evolving landscape of contemporary education.

ABSTRACT

The difficulties students and staff of admission office usually face in any higher institution, made us to realize that computer assisted admission system is the best in processing students records in federal college of Education, Eha-Amufu Enugu. This will save our school the embarrassment caused by students complaints at the end of working day.
Our basic objective of designing and implementing an online students admission system is the development of data base computer program that will enable the Registrar and admission officers to efficiently, accurately and effectively process and coordinate the various students activities in the institution without much differences with little time.
In view of this, admission officers must prepare for successful working relationship with an online information processing and in addition, get their members of staff familiarized with the system for easy and effortless exercise that produce reliable output. (result)
This project describes how much a students admission system is developed and how in particular it can be effectively used for the day to day running of the set-up.
For the purpose of this research we shall use data base programming language version IV. This is because Dbase IV handles a large volume of data. It is database management package which is good for students record keeping activities.

TABLE OF CONTENT

Title page
Certification
Dedication
Acknowledgement
Abstract
Table of content

CHAPTER ONE
Introduction 1
1.1 Background of the study 1
1.2 Statement of the problem 4
1.3 Purpose of the study 5
1.4 Significance of the study 6
1.5 Scope of the study 7

CHAPTER TWO
2.1 literature review 8
2.2 nature of admission process 11
2.3 problems inherent from admission 15
2.4 need for (computerization) an online 17

CHAPTER THREE
Description and analysis of the existing system 20
3.1 Facts findings method used 21
3.2 Organizational structure 23
3.3 Objective of the existing system 25
3.4 Input, process and output analysis 25
3.5 Information flow diagram. 29
CHAPTER FOUR
Design of the new system 30
4.1 Output specification and design 30
4.2 Input specification and design 32
4.3 Flowchart (system) / procedure chart 34

CHAPTER FIVE
System implementation 39
5.1 Pre – conversion 39
5.2 Conversion proper 39
5.3 The parallel approach 40

CHAPTER SIX
Documentation 46
6.1 How to run the program in dbase iv 46
6.2 How to quit the package (dbase iv) 47

CHAPTER SEVEN
7.1 Recommendation 48
7.2 Conclusion 49
Reference 52

CHAPTER ONE

INTRODUCTION
1.1 BACKGROUND OF THE STUDY
The background of the study is Federal College of Education Eha – Amufu. Here is the brief history about the college.
On February 21, 1981, the then Governor of former Anambra state, Chief Jim Ifeayichukw Nwobodo, announced the first provost and Registrar of the institution. On 23rd December 1982, the Anambra state House of Assembly enacted a law retroactively establishing the college. The law cited as the “Anambra state of Nigeria law No. 28 of 1982” came into force on the 21st February 1981
The aim of the college as set out in the law establishing it include
i. To organized, improve and develop courses of science and training carious categories of teachers.
ii. To promote research and advancement of science and learning.
iii. To serve as a center for educational research especially as applied to local conditions.
iv. To organize, improve and extend education of standard higher than secondary school level.
v. To encourage all classes and communities without any distribution to pursue liberal course of education.
After the announcement of the establishment of the college of education, Eha-Amufu by the Governor with effect from 21st February 1981 a temporary office with skeletal staff was opened at an office around the then Anambra Television (ATV) independence layout Enugu.
On 7th August, 1981 the then Anambra state commissioner for Education and the then permanent secretary to the ministry took the newly appointed provost and Registrar to the present site of the college at Eha-Amufu, about 64km northeast of Enugu. The Enugu state capital. The site was formerly occupied by the federal government owned teacher training college (TTC) Eha-Amufu.
When the federal Government handed over the facilities of the college to the Anambra state Government, it decided to use the facilities to establish and run the college of Education, Eha-Amufu. This site of the defunct TTC, Eha-Amufu, has remained the permanent site of the college of Education, Eha-Amufu.
On 1994, it was handed over to Federal Government again and became federal college of education Eha-Amufu under the Governance of the ten Executive Governor of Enugu state, Dr. Okwesilieze Nwodo.
The ultimate goal of any establishment is effectiveness. This is achieved only when there is/are proper coordination of activities between the various units of the comprises the system. This coordination is even more important in institution of higher learning especially at the student’s admission, where the desired end is to bring in students who will at the end of the day acquire knowledge that will help the entire society.
Ineffectiveness of admission system could diminish its ability to relieve student’s tension, frustration and worse still produce lethal consequences. Any measure therefore that can improve the needed response of any institution and its general efficiency is most welcome.
An online students admission system enables the staff in charge to get the students record faster, therefore saving process precious time in students management.
In an online institution’s admission system, the electronic machine quickly retrieves any available information regarding to any student and display its within a short period of time.
Any adhoc enquiry concerning a student indebtedness to the school is responded to promptly computer could more accurately do staff duty roster.
Coding the particulars of the staff into the computer does this and after, it can be saved and will be available for retrieval at anytime. And because the documents are already in the main memory, it can also called up and printed and information about each staff is contained and can be accessible to determined how many hours in a week each works and when next he/she should be on seat. Thus reducing administrative workload on the staff.

1.2 STATEMENT OF THE PROBLEM
The difficulties students and staff of admission department usually face in any institution of higher learning made us to realize that (computer aid) an online admission system is the best that can happen to federal college of Education Eha-Amufu. This will save our school the embarrassment caused by students complaints at the end of the working day.
It was in the view of this that Sandison (1994) pointed out that “a typical problem students have was moving from school to another school. In a modern society labor moves quite a bit and many students change schools at least once in their life time. Every time new students were offered admission into a school, there was a problem of which curriculum the previous school had followed and therefore whether the previous level tallied with these of the new school”
Many students neither know their right nor left at the admission level in the institution. Admission had frustrated so many students that some even miss a lot of lectures in pursuit of Registration.

1.3 PURPOSE OF THE STUDY
The original purpose of this study is to design and implement an online students admission system in Federal College of Education Eha-Amufu. Its purpose are to have the following.
i. Efficient and safe storage
ii. Quick retrieval of records and information
iii. Proper accounting and file keeping
iv. Quick response to any adhoc enquires
v. Assist is result recording
vi. Assist in CGPA updating.

1.4 SIGNIFICANCE OF THE STUDY.
It is hoped that the result of this study will serve as tools for helping students who wish to register for their NCE programmes, and will go a long way helping the staff also. This is easy to achieve since standard and tested computer programs handle all sorts of complex calculations, storage and retrieved of valuable information needed for the school.
Also, important is that fact that records prepared with electronic machine can be stored as long as needed in non-bulky and compact systems.
Works has been done in many areas of computerization, in industry and commerce but not much has been done in school administration and management system/services. We have therefore done this work to highlight the use of an online in the important area of student’s services

1.5 SCOPE OF THE STUDY
This work is confirmed to the Federal college of Education, Eha-Amufu that is our area of research work. This was done to attain a standard output that will be used to both students and as well s the staff of the college. It also helps in making a quick, accurate, efficient and reliable data processing

Save/Share This On Social Media:
MORE DESCRIPTION:

Online Student Admission System:

An online student admission system is a web-based software or platform designed to streamline the process of admitting students into educational institutions such as schools, colleges, universities, and other training centers. This system aims to automate and simplify the admission process, making it more efficient and user-friendly for both applicants and administrators. Here are the key components and features typically found in an online student admission system:

  1. User Registration: Applicants can create accounts and provide their personal information to begin the admission process.
  2. Application Form: A digital application form is provided for applicants to fill out. It should be customizable to collect specific information required by the institution.
  3. Document Upload: Applicants can upload required documents such as transcripts, certificates, and identification.
  4. Application Fee Payment: Integration with payment gateways to allow applicants to pay the application fee online.
  5. Application Tracking: Applicants can check the status of their application and receive notifications regarding its progress.
  6. Application Review: Administrators can review and evaluate applications digitally, which often includes assigning scores or grades.
  7. Communication: An integrated messaging system or email notifications to keep applicants informed about the admission process.
  8. Interview Scheduling: If necessary, the system can facilitate the scheduling of interviews or entrance exams.
  9. Admission Decision: Administrators can make admission decisions and communicate them to applicants through the system.
  10. Reporting: Generate reports and statistics on admission trends, acceptance rates, and other relevant data.
  11. User Roles: Different user roles with varying levels of access, such as administrators, admission officers, and applicants.
  12. Data Security: Ensure the security and privacy of applicant data through encryption and access controls.
  13. Integration: Integration with other systems, such as student information systems (SIS) or learning management systems (LMS).
  14. Scalability: The system should be scalable to accommodate a large number of applicants during peak admission seasons.
  15. Customization: Allow institutions to customize the system to match their specific admission requirements and branding.
  16. Mobile-Friendly: Ensure that the system is responsive and accessible on mobile devices for the convenience of applicants.
  17. Analytics: Provide analytics and reporting tools to help institutions make data-driven decisions about their admission processes.
  18. Feedback and Surveys: Gather feedback from applicants to continuously improve the admission process.
  19. Support and Training: Offer training and support to administrators and applicants to ensure smooth operation of the system.
  20. Compliance: Ensure compliance with relevant data protection and privacy regulations, such as GDPR or HIPAA.

Implementing an online student admission system can significantly improve the efficiency and transparency of the admission process, reduce paperwork, and enhance the overall applicant experience. It also provides institutions with valuable data for strategic planning and decision-making