Design And Implementation Of Computerized Medical Duties Scheduling System
(A Case Study Of University Of Nigeria Teaching Hospital)
A Computerized Medical Duties Scheduling System refers to a sophisticated digital platform designed to streamline and optimize the allocation of tasks and responsibilities within a medical facility. This innovative system leverages advanced algorithms and data analytics to efficiently assign medical duties, ensuring a balanced workload for healthcare professionals. By integrating keywords like “computerized,” “medical duties,” and “scheduling system” throughout its framework, the platform enhances operational efficiency and mitigates the risk of overburdening specific staff members. The system employs intelligent algorithms to consider factors such as individual expertise, shift preferences, and workload distribution, fostering a dynamic and equitable allocation of responsibilities. In doing so, this technology not only enhances the overall effectiveness of medical teams but also contributes to the seamless functioning of healthcare institutions, ultimately improving patient care and organizational outcomes.
There is always the need to introduce more changes or modification in Hospital curricula particularly in the area of their duties scheduling to be able to meet demand. Medical duties scheduling is a list of activities or things to be done showing the time or dates when they are intended to happen in a tabular form.
The design of Hospital medical duties scheduling to a particular duties at a particular time to avoid unnecessary clashes. Medical duties scheduling system enable in to tract the where about of any medical personnel at a particular point in time and the problems- encountered in manual preparation are been detected solution to the problem of medical duties scheduling system are solved and recommendation made on how to maintain the system effectively.
Title page:
Certification:
Dedication:
Acknowledgement:
Abstract:
Organization of work
Table of contents
CHAPTER ONE
1.0 Introduction
1.1 Statement of the problem
1.2 Purpose of the study
1.3 Aims and objectives
1.4 Scope of the problem
1.5 Constraints and limitation
1.6 Assumptions
1.7 Definition of terms
CHAPTER TWO
2.0 Literature Review
CHAPTER THREE
Description and analysis of the existing system
3.1 Facts finding method used
3.2 Objectives of the existing system
3.3 Organizational structure
3.4 Input process analysis
3.5 Output analysis
3.6 Information flow diagram
3.7 Problem of the existing system
3.8 Justification for the new system
CHAPTER FOUR
4.0 Description and implementation of the new system
4.1 Output specification and description.
4.2 Input specification and description
4.3 File design
4.4 Procedure chart
4.5 System flowchart
4.6 System requirement
CHAPTER FIVE
5.0 Implementation
5.1 Program description
5.2 Program flowchart
5.3 Pseudo podia
5.4 Source program listening
5.5 Test ran
CHAPTER SIX
6.0 Documentation
6.1 Systems Documentation
6.2 Pgm Documentation
6.3 User Documentation
CHAPTER SEVEN
7.0 Recommendation and conclusion
7.1 conclusions
7.2 recommendations
INTRODUCTION
Hospital is an aspect that schedule plays a vital role for successful achievement of its curriculums. Hospital work take a succeeding step. Each step has a specified duration of time and a mapped out work coed associated with it. The time stipulated to be utilized maximally to enable you cover the work load elaborately.
The issue of analysis the work load and time involved in an Hospital category and distributing the work load is time intervals. For maximum knowledge in pact it a great concern to the professorate in the field. This is where comprehensive medical duties schedule is always designed to suit the curriculum.
Medical duties schedule does not only involved the all capture of time duties to medical personnel, it also involve the careful allocation other resources like cabour force ad space available. When all these factor are not adequately taken care of, it lead to classes which hinder the effective Hospital operation.
1.1 STATEMENT OF PROBLEM
The problem associated with the old manual system of medical outies scheduling hindered effective table predication.
It takes a lot of time to process the volume of data involved menially. This makes analysis and synthesis difficult for man to carry out.
The existing system waste a lot of time. This delay the in effect set back of the Hospital operation. The manual medical duties scheduling causes lot of have and clashes. Duties clashes between Doctors also medical duties scheduling unreliable.
Due to manual approach toward medical duties schedule, the there is a problem of time consuming, Repeated process and clash/conflict of fixtures.
1.2 PURPOSE OF STUDY
this study is carried out with a view of producing a computerized medical duties scheduling during manual medical duties scheduling. The new system will also to produce a comprehensive and authentic medical duties schedule.
This study also proves the capabilities of the computer in the area of processing concerning the Hospital sector. By implementing computer, one would be able to obtain information needed at a particular point in time. Finally, the study was also carried out to the rode of medical duties schedule medical duties preparation in valves a lot of work in area of processing (ie allocation of available resources) to avoid clashes.
The major clashes that always occur is the Doctors and nurses clashes. The Doctor clash takes place when two Doctor is assigned to work at the same period of time, like wise nurses clash.
To handle this aspect successfully and to produce a reliable result a more sophisticated machine like computer has to e introituses. The computer with it sophisticated features will handle the time table preparation (processing) in an automatic way. It automatically according to pre-defined program instructions. This will lessen the work involved in the preparation of medical duties scheduling and aid in producing adequate and comprehensive medical duties scheduling.
1.3 AIM AND OBJECTIVES
several department in the University of Nigeria teaching Hospital Enugu have been for the past year eve till date designing their Duties schedule manually.
The primary aim of this project work is to relied the burden and obstacle hungering the production of effective medical duties schedule by developing a computer program which will be timely, more accurate more reliable and more comprehensive. This new system also makes the entire operation very easy.
1.4 SCOPE AND DELIMITATION
The overall goal of this work is purely investigative and prescriptive. The university of Nigeria teaching Hospital Enugu have been selected as our case study.
Our work is limited to the study of medical duties scheduling system existing in university of Nigeria teaching Hospital and designing a program for its computerization.
1.5 LIMITATION AND CONSTRAINTS.
Encountered many difficulties in the pursuit of material and resources that help for the succeful completion of this project work.
It was also difficult to collect data form mine case study due to unavailability of personnel it give me adequate information in my area of study.
1.6 ASSUMPTION
I assume that with the aid of computer when implemented, the medical duties schedule will be efficient and more effective so as tackles the procedures involved automatically.
The time consumed in repairing the work manually every year or month by month will be reduced.
1.7 DEFINITION OF TERMS.
Hospital:- According to oxford advanced accuracy, Hospital is an institution providing medical treatment and care for ill and injured people or A building where people who are sick, injured or ill are given medical treatment and care.
COMPUTER:- A computer is an election machine or devices working under the control of stored programs (system software) automatically accepting data as input, processing it and producing information as output.
SYSTEM:- system is a network of interrupted procedures pried together to perform a specific task.
MEDICAL:- It is connected with the way of treating illness that do not involved cutting the body.
SCHEDULE:- A plan that list all the work that you have to do and when you must do each thing.
MANUAL:- This is a physical way of carry out intervention.
DUTIES TIME INTERVAL:- Duties time interval is the interval form the start of duties to the close of duties each days.
Computerized Medical Duties Scheduling System:
A Computerized Medical Duties Scheduling System is a software application designed to streamline and automate the scheduling of medical staff, such as doctors, nurses, technicians, and other healthcare professionals, within a healthcare facility. This system is essential for ensuring that a hospital or clinic is adequately staffed at all times to provide quality patient care while managing the complex and often rotating schedules of healthcare workers.
Here are some key features and components of a Computerized Medical Duties Scheduling System:
- User Profiles: The system typically allows administrators to create and manage user profiles for healthcare staff. Each profile includes information about the employee, such as their role, qualifications, and availability.
- Scheduling Algorithms: The system uses algorithms to generate schedules based on predefined rules and constraints. These algorithms consider factors like employee availability, shift preferences, required skills, and labor laws (e.g., maximum working hours).
- Shift Management: It provides tools for defining and managing different types of shifts, including regular shifts, on-call shifts, night shifts, and overtime. Shifts can be customized to match the specific needs of the healthcare facility.
- Request and Swap System: Employees can request time off, swap shifts with colleagues, or make shift change requests within the system. Supervisors or managers can approve or deny these requests, ensuring that staffing remains appropriate.
- Notifications and Alerts: The system can send automated notifications and alerts to staff members to remind them of their upcoming shifts or inform them of any changes to their schedules.
- Compliance and Regulations: It helps ensure compliance with labor laws and healthcare regulations, such as limits on working hours, rest periods, and certification requirements.
- Integration: Integration with other hospital or clinic systems, such as Electronic Health Records (EHRs) and payroll systems, to streamline data sharing and reduce data entry errors.
- Reporting and Analytics: The system provides reporting and analytics tools to track scheduling trends, monitor overtime costs, and optimize staff utilization.
- Mobile Access: Many modern scheduling systems offer mobile applications, allowing healthcare workers to access their schedules and make requests from their smartphones or tablets.
- Security: Given the sensitive nature of healthcare data, robust security measures must be in place to protect employee information and maintain confidentiality.
- Scalability: The system should be scalable to accommodate the scheduling needs of both small clinics and large hospitals with hundreds of staff members.
- User-Friendly Interface: An intuitive and user-friendly interface makes it easier for administrators and staff to use the scheduling system effectively.
- Backup and Recovery: Regular data backups and recovery mechanisms ensure that scheduling data is not lost in case of system failures.
Implementing a Computerized Medical Duties Scheduling System can lead to improved staff satisfaction, reduced scheduling errors, better compliance with labor regulations, and ultimately, enhanced patient care by ensuring that the right healthcare professionals are available when needed.
The choice of a specific system will depend on the size and needs of the healthcare facility, budget constraints, and any specific requirements or regulations that must be adhered to in the healthcare industry.