Design And Implementation Of Online Student Admission And Document Verification System

Introduction

A system, with numerous definitions can be literally seen in a computer way as a collection of the hardware and software components of a computer. According to Stella C. Chiemeke and Franca A. Egbokdara (2006), a system is set of components that interact to achieve a common goal. In another sense, a system is a group of interrelated or intersecting elements forming a unified whole. A verification system as in this project is an application program used to verify that someone or something rightly and legally belongs to a collection, an organization or an individual. There are different verification system, notably address verification system, adult verification system and card verification system to mention but a few. Student verification system is used to know whether or not a student is or was a legal and rightly registered student. In this context, it is used to verify that a student belongs/belonged to an institution and to confirm that he/she is properly registered in a particular department running any of the institutions programme. This student verification system, also known as Uniuyo Admission Student Admission system is an internet based system. It is an electronic and computerized means of verifying someone’s claim of studentship to an institution by means of their matriculation number (Mat No) being input, hence using an output clearly showing the truth or false of his/her claim.

1.1 Background of the Study

In this modern age, computers have verified the cause of their existence. The advent of computers in our society caused a lot of criticism on the danger it poses on the society. Critics of computer and new techniques express their fear on how computers will displace and replace all human skills thus resulting to mass unemployment. The presence of computer on virtually every field of today’s fast life has proved the critic wrong as the invention of computers and new technologies continues to create additional jobs for those who identify themselves with computers and new technologies. This make computes partner to human beings in any fields of human endeavor. Over the past decades, students identification and verification has been a major problem in large institutions as documents, certificate and studentship can be forged at a great rate and easy way, using the computer negatively. Forgers fail to know that in this fast moving world, the computer has equally served as an aid to decision making, verification and authentication. This is because of computers efficiency in terms of speed, accuracy, reliability, cost and security among others.

In recent years, awareness has existed and created in people as it concerned the use of computer in verifying, authenticating and security activities either through web-based (internet) or window-based. Decision support system and others system like management information system and information system are used in organization. Decisions are largely based on experience and principle. The value of every degree is the reputation of the institution and the students produced, hence, the greatest obstacle to any academic institution which is dishonesty and forgery has to be balanced with verification and authentication systems and processes. “In recent times, effort are being made to build intelligence into computer system, whereby the computer can be used to process large volume of structural and unstructured information for decision making”. Said Uzoka, 1998.

1.2 Statement of Problem

The epidemic of fake admission is ravaging the Nigerian tertiary institution as victims to such fraud are often left frustrated. Students are sometimes offered fake admission with fake documentations from fraudulent persons posing as University Officials. This practice has led to many students losing their time and money studying in a University where they are not authentic students.

Another Issue is that the admission verification process in most tertiary institutions in Nigeria is very strenuous. During the analysis and data collection of this project, it was discovered that there existed a manual form of verifying students’ admission status, and for future purpose by the Students Affairs Department of the University of Uyo.

That is to say that the process of daily task and activities are done manually which is quite unfortunate; manual procedural for over one million admitted students yearly, the execution is always delaying and reduces result output quality.

1.3 Aims and Objectives

The importance of authentic verification of student admission system certificate cannot be overemphasized as the reputations of institution are affected in every counterfeit or forged document.

To design and implement student verification system for University of Uyo, The system will prove the authenticity of students’ admission status thereby expunging forged and counterfeit admission status and document from circulation.

Show the valid and legally registered student of University of Uyo.

Prove its supremacy over the existing manual system of verification and identification.

To highlight the importance of verifying and authenticating students for future purpose.

1.4 Scope of the Study

The scope and focus of this study is on students’ admission verification system, to help validate students’ admission status via the keep of their basic academic information and bio data updated. Importantly, the student must choose to be students of University of Uyo.

1.5 Definition of Terms

University

A high-level educational institution in which students study for degrees and academic research is done.

Verification

The process of establishing the truth, accuracy, or validity of something.

Identification

The action or process of identifying someone or something or the fact of being identified.

Manual

Relating to or done with the hands.

Window-based

Hardware and software that runs a version of Microsoft Windows.

Invention

Something, typically a process of development that has been invented.