The Influence Of Management Information System And Information Dissemination On Student Academic Achievement

ABSTRACT

This study investigated the influence of management information system. And information dissemination on student Academic Achievement in Ogbomoso South Local Government Area secondary Schools of Oyo State. Population consisted of all secondary schools in Ogbomoso South Local Government Area of Oyo State.

          Through random sampling method, five schools were selected, five hypotheses were formulated and tested to provide answer to problems identified in the study. Fifteen item questionnaire deserve was validated and administered to the five secondary schools. The data collected were analyzed using AWR.

          The results showed that there was significant relationship between MIS and effective school Academic Achievement, School Productivity, School Managerial efficiency and effectiveness and principals problems solving skills.

          It was recommended that efforts should be made by the secondary school authorities to make all categories of its staff understand the need and importance of introducing effective MIS in secondary schools.

 TABLE OF CONTENTS

Title Page                                                                                i

Certification                                                                            ii

Dedication                                                                              iii

Acknowledgements                                                                iv

Abstract                                                                                  vi

Table of Contents                                                                   vii

CHAPTER ONE

INTRODUCTION

Background to the Study                                                      1

Statement of the Problem                                                      5

Purpose of the Study                                                             6

Research Question                                                                7

Research Hypotheses                                                            8

Definition of Terms                                                                9

CHAPTER TWO

REVIEW OF RELATED LITERATURE

The concept of Information                                                   14

The Importance of Information to Management                   16

The Concept of Information Dissemination

The Concept of Management Information System               19

Usefulness of Information Management in Schools             23

The Roles of Management Information System          24

The Concept of Academic – Achievement                             29

Step in Academic – Achievement                                          30

Effective Academic Achievement in Schools                         32

The influence of Information Dissemination and

Information Management on Student Academic –

Achievement                                                                           36

Appraisal of Literature Reviewed                                          37

CHAPTER THREE

RESEARCH METHOD

Research Design                                                                    39

Population                                                                              39

Sample and Sampling Procedures                                       40

Instrument of the Study                                                        41

Validity of the Instrument                                                     42

Reliability of the Instrument                                        42

Procedure for Data Gathering                                                        43

Procedure for Data Analysis                                                           43

CHAPTER FOUR

RESULTS AND DISCUSSION

Presentation of Results in Table                                                     45

Discussion of Results                                                                      50

CHAPTER FIVE

SUMMARY, CONCLUSION AND RECOMMENDATIONS

Summary                                                                                         55

Conclusion                                                                                       57

Recommendations                                                                           58

References                                                                                        60

Appendix                                                                                          61

LIST OF TABLES

Table 1:      Influence of Management Information System

on effective Academic Achievement                             45

Table 2:      Relationship between Management Information

System and Staff productivity in Ogbomoso

South Local Government                                             46

Table 3:      Relationship between management information

system and managerial effectiveness                          47

Table 4:      Relationship between management information

system and problem solving                                        49

CHAPTER ONE

INTRODUCTION

Background to the Study

        All managerial functions including planning, organizing, directing and controlling require some measure of information for successful organizational performance. The main tool that makes the accomplishment possible is management information system which allows for determination and critical weighing of establishment’s present and future information needs.

Modern education system like other modern social and economics systems have becomes increasingly complex. The complexities of educational system and their institutions particularly in Nigeria and other developing countries tend to be characterized by such phenomenon as student population explosion, diversities in the direction and dimension of programmes and operational goals and procedures. Others includes inadequacy of fund and other materials resources even in the face of excruciating inflationary, spiral conflicting models, policies, theories and methodologies. Perhaps most importantly are the inadequacy of information on the above phenomenon and other strategic management variables.

At the core of the above bewildering lost of complex variables is the problem of paucity of information management. The demand for appropriate, adequate and timely information of management decision and operational functions of Nigeria.  Education appears particularly challenging in the current situation where available data are unreliable, unmanageable generally advancing. The educational system is expanding at an unprecedented rate. As the system and its institutions grow or expand, so do the problem of their planning organizing, administrating monitoring and controlling. There is need for increased information management among educational administrators, planners and policy makes.

Information is one of the four prerequisites needed to ensure that changing society makes wise achievement (Ongregbe 1990). The other vital factors include Academic Achievement social analysis and well informed achievement makes and appropriate institutions. Thus accurate and up to date information has become the key to success of any organization interms of development and policy making. Management has however evolves managing money, men and materials time and information (3MI) as a matter of fact, management information system (MIS) is fast becoming a discipline by itself.

Management is the guidance, leadership and control of a group of people towards some common objectives. It is a social or international and economic process involving a sequence of co-ordinating and controlling or loading in order to use available resources in achieve a desired outcome in the fast and most efficient way. Information is made up of a wide range of and variety of things ranging from oral and printed words, figures, statements, files and documents to such elements as signals, sound, ray of colours and waves.

System: as originated from Greek meaning an organized relationship among functioning units or component (Oguta 1999). Many definitions of term ‘system’ abound but most seem to have a common impression that a system is an orderly grouping of interdependent component linked together according to a plan to achieve a specific goal.

Management information system refers to the techniques, process and. The structure that will be useful for managerial decision in schools. It is also refers to as a system which provides front-line managers (principals) at the institutional level with the tools enable them to improve efficiency and effectiveness in the broadest, sense an to improve the performance of their schools as learning institutions. Such system includes Record Keeping some of these records include. The log book, student – Attendance Register, and staff Attendance Register. The information gotten from thus register could be used in Achievement Academic about the staff on either to be promoted or given any responsibility in the school. There are other records such as, staff personal information, Teachers Annual Evaluation Reports. e.t.c.

The researcher is therefore motivated to find out the possible influence of using a well articulated management information system to ensure the Academic Achievement process in Ogbomoso South Local Government Area secondary schools. This motivation is based on the fact that an effective MIS provides the information needed at all level of management determine and examine for timely control and Academic Achievement towards goal attainment.

 Statement of the Problem

        Effective planning and control of organization requires good information system, logical Academic Achievement requires and understanding of the circumstances surrounding an issues and timely the information, the better the resulting Achievement. Unfortunately, most schools are faced with the problem of lack of good system of managing information to make effective Achievement. Without appropriate well managed information no Achievement significance of itself. It is only when it is processed, tested and compared that it can find its place in the balance of facts and inferences that make for Achievements.

Administration must develop extensive network of reporting or MIS to retain essential information over a long period of time for effective Academic Achievement few organizations have been successful in developing total adequate information system for Academic Achievement. If information is considered material to management, how can the front-line operative supervisor, divisional heads, branch managers and chief executives manage information for organization effectiveness and efficiency? This research attempts to find out the influence of management information system on Academic Achievement of students in secondary school in Ogbomoso South Local Government Area.

Purpose of the Study

Information constitutes the most important tool and indeed the very essence of management function particularly in educational management. The natural conclusion from the above is that information in its right quantity and quality is the most essential tool for Academic Achievement in management.

The purpose of this research work is to examine the influence of information Dissemination and information management on students Academic Achievement. This study’s prime purpose is to examine effective utilization of management information system.

For Academic Achievement in Ogbomoso South Local Government Area Secondary Schools. It is the belief of the researcher that the examination of the above fact will give a clue or fact to the relationship between the two variables in question. That is the relationship between management information system and Academic Achievement.

Research Questions

For the purpose of this work, the following questions are raised for the study.

• Is there any relationship between management information system and Academic Achievement in Secondary Schools located in Ogbomoso South Local Government Area?
• Is there any relationship between well designed management information system and staff productivity in Ogbomoso South Local Government Area Secondary Schools?
• Is there any relationship between management information system and managerial effectiveness in Ogbomoso South Local Government Area Secondary Schools.
• I there any relationship between management information system and problem solving skill in Ogbomoso South Local Government Area Secondary Schools.

 Research Hypotheses       

H0₁:  There is no significant relationship between management information system and effective Academic Achievement of students in Ogbomoso South Local Government Area Secondary Schools.

HO₂: There is no significant relationship between management information System and staff productivity in Ogbomoso South Local Government Area secondary schools.

HO₃: There is no significant relationship between management information system and managerial effectiveness in Ogbomoso South Local Government Area secondary schools.

HO₄: There is no significant relationship between management information system and problem solving skill in secondary schools in Ogbomoso South Local Government Area. Significance of the Study.

 Definition of Terms

Management: A process which involves planning and controlling in the achievement of predetermined objectives of school organization in Ogbomoso south Local Government Area secondary schools.

Information: A set of data recorded on a methodical manner process by the machine in Ogbomoso south Local Government Area secondary schools of Oyo state.

System: A procedure that is made up of part element that are structurally and functionally related to fulfill a common purpose in Ogbomoso south Local Government Area secondary schools.

Management: implies getting things done through other people, an economist sees it as one of the many functions of production, to the sociologist; management is a class of status system.

Information: is not just raw data, rather it is the data which are processed in some ways, for example, collected and summarized to produce output that is interpreted as information by the user or decision maker.

System: are made or of interrelated parts or sub-systems, which can only be explained as a whole. This is know as holism or synergy. Holism by concept implies that any whole more that the sum of its individual part.

Management information system: it can be conceptualized as a formal method of making available to management accurate and timely information necessary to facilitate decision making process and information about the past, present and future of an organization for relatively short period of time and do not have as large an investment I an organization knowledge how and relation ships Achievement in Secondary Schools in Ogbomoso south Local Government Area.

Achievement: is a situation when a person gain or reach by effort in Ogbomoso South Local Government Secondary Schools.

Productivity: The ability to utilize the available means to realize the set goals in Academic Achievement in Ogbomoso South Local Government Secondary Schools.

Frustration: the stress encountered as a result of Local of use of Management Information System in Academic-Achievement in Ogbomoso South Government Area Secondary schools.

Efficiency: is used to analyze production in others words, it is a process of transportation of a kind of goods/service to another Academic Achievement in Ogbomoso south local government Area secondary schools.

Effectiveness:- Is the rate at which management information system can facilities fast academic achievement in Ogbomoso south local government area secondary schools.

CHAPTER TWO

REVIEW OF RELATED LITERATURE

This chapter deals with the review of literature as related to the research topic the influence of information Dissemination and Information management on students’ Academic Achievement in Ogbomoso South Local Government Area Secondary Schools. The review will include the following areas.

1. The concept of information
2. The Importance of information to management
3. The concept of information Dissemination
4. The concept of information management system
5. The need to introduce management information system
6. The role of management information system, stages of information requirement for management achievement
7. The Concept of Academic Achievement, types of Achievement, model and condition for Academic – Achievement effective Academic Achievement in schools.

The Concept of Information

        According to John Burch and Felix Strater (1990), information can be defined as “a systematic formal assemblarge of components that performs data processing operation to:

1. Meet legal transactional processing requirement.
2. Providing a variety of reports, as a requirement to external constituents
3. Provision information to management for support of planning, controlling and Academic Achievement activities.

Cole (1996) sees information as the process of creating transmitting and interpretation of ideals facts opinions and feelings. To Riches (1998), it is an activity, which takes place where a message is transferred satisfactorily from one party to another…