Teleconference System
A teleconference system refers to a sophisticated communication platform that enables individuals or groups to engage in real-time audio and video discussions from different geographical locations. This advanced technology facilitates seamless virtual meetings, fostering collaboration and connectivity among participants situated remotely. The significance of a teleconference system lies in its ability to transcend physical boundaries, offering a dynamic solution for businesses, educational institutions, and various professional settings. By integrating voice and video capabilities, these systems enhance communication efficiency, allowing for interactive discussions, presentations, and decision-making processes. The versatility of a teleconference system makes it an indispensable tool for modern organizations, promoting effective remote collaboration and reducing the constraints imposed by geographical distances. As the digital landscape continues to evolve, the adaptability and functionality of teleconference systems play a pivotal role in shaping the way individuals and teams interact in today’s dynamic work environment.
This project topic, Teleconference System, is one of the state of the art
invention and need of many organizations for purpose of reducing cost,
risk and time wastage. This project strives to bridge the geographical
distance between two or more organization. Other importance of
Teleconference includes: (i) For organizations, delivery costs are reduced
with resultant cost benefit in terms of time, travelling and spread of
resources over large groups. (ii) Delivery of full courses, lessons, tutoring,
project work and training can be provided to the students through
teleconferencing. The study outlines the main concepts of the analysis and
design methodology of the proposed system, compares it to the existing
and goes further to explain the design and implementation of the system.
System was achieved using visual basic 6.0 and run on a windows xp or
higher versions. The fact finding techniques employed is interview,
observation, online and library research.
Certification
Dedication
Acknowledgement
Table of Figures
List of tables
Table of Content
Abstract
CHAPTER ONE
Introduction
1.1 Background of the Project 1
1.2 Aims and Objectives of the Project 3
1.3 Justification for the Project 3
1.4 Scope of the Project 5
1.5 Project Report Organization 5
CHAPTER TWO
Literature Review
2.1 GENERAL OVERVIEW 6
2.2 Historical Concept 8
2.3 Related Technologies 11
2.3.1 Video Calls and Video Conferencing 11
2.3.2 Virtual presence (Virtual reality) 13
2.3.3 The cooperate web 14
2.4 Applications 14
2.4.1 Connecting communities 14
2.4.2 Education 15
2.4.3 Training and Development 16
2.4.4 Teleconferencing Technology 16
2.4.5 Business and corporate Communication 17
2.4.6 Governance
2.4.7 Professional and Medicinal courses and services 17
2.4.8 21st century improvements 18
2.4.9 Present Day usage 18
2.5 Education
2.5.1 Teleconference Art
2.5.2 Teleconference and artificial intelligence22
CHAPTER THREE
System Analysis and Design
3.1 Methodology 24
3.2 Data Collection 24
3.3 Analysis of the Existing system 24
3.3.1 Conference layers 27
3.3.2 Multi point conferencing 28
3.3.3 Video conferencing modes 30
3.3.4 Echo cancellation 31
3.4 Limitations of the Existing System 32
3.4.1 System Design 34
3.4.2 Input interface Design 34
3.4.3 Output form 35
3.6 Program Flowchart 36
3.8 Top Down Diagram
CHAPTER FOUR
Implementation ,Testing and Integration
4.1 Choice of development tools 37
4.2 System Requirements 37
4.2.1 Software Requirements 37
4.2.2 Hardware Requirements 37
4.3 Implementation System testing 38
4.4 Testing 39
4.4.3 Integration 41
CHAPTER FIVE
Summary, Recommendations, and Conclusion
5.1 Summary of findings 43
5.2 Limitations of the project 43
5.3 Recommendations 45
5.4 BEME (Bill Of Engineering Measurement & Engineering) 45
5.5 Conclusion 46
BIBLIOGRAPHY 47
Appendix 1: Program Source Code 49
Appendix 2: user manual 51
INTRODUCTION
1.1 Background
As computer and electronics technology continues to grow over the ages,
many new innovations continue to flood the industry, creating machine and
avenues through which human activities can be enhanced.
The development video messaging over media is an important aspect of
this growth in technology. Such information was then able to be packaged
and transmitted remotely from source to intended users. But this was
rarely a real time scenario. The best we can get out of this was a live
coverage of an event, which was usually of high cost and difficult for
individuals to own.
The advent of the internet offered better opportunity for inventors to think
of better ways of making the communication of video information from
source to target in real time and with less cost. Many equipment have
been developed to this effect. Further improvement has given birth to
what is now known as teleconference.
The word ‘tele’ means distance. The word ̳conference‘ means
consultations, discussions. Through teleconferencing two or more locations
situated at a distance are connected so that they can hear or both see and
hear each other. It allows the distant sites to interact with each other and
with the teaching end through phone, fax, and e-mail. The interactions
occur in real time. This means that the learners/participants and the
resource persons are present at the same time in different locations and
are able to communicate with each other. In some situations, questions
can be faxed/e-mailed early for response by the resource persons
conference is further described by Matthew Lombard and Theresa Ditton
as ―an illusion that a mediated experience is not mediated.” Today, it often
considers the effect that people experience when they interact with a
computer-mediated or computer-generated environment. The
conceptualization of presence borrows from multiple fields including
communication, computer science, psychology, science, engineering,
philosophy, and the arts. The concept of presence accounts for a variety of
computer applications and Web-based entertainment today that are
developed on the fundamentals of the phenomenon, in order to give
people the sense of, as Sheridan called it, ―being there.” Since
teleconferencing is actually a useful tool in organizations because it is
solely used to bridge the geographical distance between two or more
companies, and from my research, I have discovered that it is only big
companies that can actually afford it, so I designed this project inorder to
curb that trend that is allow smaller companies purchase and also make
use of it.
1.2 Aims and Objectives
The major objective of this work is to develop a Computer Based
Teleconference. It also targets at contributing to academic research work.
1.3 Justification for the project
The need for a teleconference system is obvious for several reasons as
shown below:
a. It Impacts on education by allowing live participation without
physically being present for a lecture
b. Legal issues can still be treated even when a person is not fit to
go to court
c. Press men can attained international conferences without
having to be physically present
d. Telemedicine is possible because of teleconference
e. It makes the best use of the available resources by expanding
the learning opportunity and taking the resources to the
learners.
f. It overcomes time or scheduling problems for the learners who
can assemble at a learning center for a limited period only
because of their full time or part time work, and family and
community commitments.
g. It can be designed to meet local specific requirements of
training in terms of content, language and conditions.
h. Training is of high quality and consistent. There is exposure to
multiple perspectives from the primary sources, and therefore
as the input from the resource persons is direct, there is little
loss of quality in transaction.
i. There is greater appeal, motivation and retention of information
as a variety of teaching methodologies are used.
1.4 Scope of the Project
The scope of this work will include the following
a. A dynamic Network system that can communicate in real time
b. To be able to implement a video streaming server.
c. Explore the power of visual basic in data handling
1.5 Project Report Organization
This report is organized into five chapters. The first chapter takes care of
introduction: background, aims and objectives, justification, and scope of
the project. Chapter two is the literature review. Chapter three is the
project methodology, analysis, limitations of the existing system, system
design, system flowchart and top down design were done. The input,
processing and output modules are critically analyzed.
In chapter four, system implementation, testing and integration: choice of
development tools, system requirements, and testing were carefully done.
Finally chapter five closes up with summary, recommendations and
conclusions: limitation, Bill of Engineering Measurement and Engineering
(BEME), bibliography, appendices
Teleconference System:
A teleconference system is a technology-driven solution that enables individuals or groups of people to communicate with each other over long distances through audio, video, or both, in a real-time, interactive manner. Teleconferencing is often used for business meetings, educational purposes, remote collaboration, and social interactions. There are various types of teleconference systems, each with its own set of features and capabilities. Some common types include:
Audio Conferencing: In an audio teleconference, participants connect via phone lines or internet-based voice services. They can communicate through audio only, making it suitable for meetings where visual content is not essential. Participants dial into a specific conference number and enter a PIN to join the call.
Video Conferencing: Video conferencing systems allow participants to see and hear each other in real time, simulating face-to-face interactions. This type of teleconferencing often involves the use of webcams and specialized software or hardware solutions. Video conferences are widely used for business meetings, remote work, and virtual classrooms.
Web Conferencing: Web conferencing combines audio and video communication with screen sharing and collaboration tools. Participants can share documents, presentations, and applications, making it ideal for interactive online meetings, training sessions, and webinars. Popular web conferencing platforms include Zoom, Microsoft Teams, and Cisco Webex.
Telepresence: Telepresence systems aim to provide the most immersive and lifelike video conferencing experience. They typically involve high-definition video, high-quality audio, and specialized room setups with large screens, multiple cameras, and advanced audio equipment. Telepresence is often used for high-level corporate meetings and international diplomacy.
Unified Communications: Unified communication (UC) systems integrate various communication tools and channels, including voice, video, messaging, email, and more, into a single platform. This allows users to switch between different modes of communication seamlessly and enhances productivity and collaboration.
Mobile Conferencing: Mobile conferencing applications and services enable users to participate in teleconferences using their smartphones or tablets. These apps often provide features like video calling, screen sharing, and chat, making them suitable for on-the-go professionals.
Cloud-Based Conferencing: Many teleconference systems are hosted in the cloud, eliminating the need for users to maintain their own infrastructure. Cloud-based solutions are scalable, easy to deploy, and accessible from anywhere with an internet connection.
Virtual Reality (VR) Conferencing: Emerging technologies are bringing VR into the realm of teleconferencing, allowing participants to meet in virtual environments and interact as if they were physically present. This is still a developing field but holds potential for immersive remote collaboration.
Key features of teleconference systems often include scheduling tools, screen sharing, recording capabilities, chat or messaging functions, and security measures to protect sensitive information. The choice of teleconference system depends on the specific needs of the users, the scale of the meeting or collaboration, and the available technology infrastructure.