Design And Implementation Of File Sharing Management System

Introduction

1.1 Introduction to Project

The Docket Chunk System is a web based project which main purpose is to manage file sharing within a company. The company can create an employee’s database, each one with his assigned folder. Within this folder, the employee can upload its files or download the one already in the folder already uploaded by the company itself. When the company uploads a file in a employee’s folder, the employee will receive an email alerting him of the new file and with a link to download it without logging in the File Sharing System. The employee can also log into the system any time and look for previously uploaded files.

1.2 Organization Profile

Software Solutions is an IT solution provider for a dynamic environment where business and technology strategies converge. Their approach focuses on new ways of business combining IT innovation and adoption while also leveraging an organization’s current IT assets. Their work with large global corporations and new products or services and to implement prudent business and technology strategies in today’s environment.

Optimal Soft Solution’s Range of Expertise Includes:

Software Development Services

Engineering Services

Systems Integration

Employee Relationship Management

Product Development

Electronic Commerce Consulting

IT Outsourcing

We apply technology with innovation and responsibility to achieve two broad objectives:

Effectively address the business issues our employees face today.

Generate new opportunities that will help them stay ahead in the future.

1.3 Purpose of the Project

The project is fully integrated with Employee Relationship Management (ERM) solution and developed in a manner that is easily manageable, time saving and relieving one form manual. The purpose of this system is to manage file sharing. The Company can create an employee’s database, each one with his assigned folder. Within this folder, the employee can upload its files or download the one already in the folder already uploaded by the company itself. When the company uploads a file in a employee’s folder, the employee will receive an email alerting him of the new file and with a link to download it without logging in the File Sharing System. The employee can also log into the system any time and lock for previously uploaded files.

1.4 Problem in Existing System

The existing system is semi-automated system. Here in this system needs to save the information in the form of excel sheets or Disk Drives. There is no sharing is possible if the data is in the form Disk drives. This system gives us very less security for saving data; some data may be lost due to mismanagement. It’s a limited system and fewer users friendly. Searching of particular information is very critical it takes lot of time. The users cannot able to restrict the file sharing options. The users only know his information only not others. It is very critical to share public information to all users.

1.5 Scope of the Project

The development of this new system extensively uses cloud based technologies to enable file sharing within the company. Cloud computing is considered one of the most reliable technologies that achieve both availability and high quality in cost effective way, it works on supplying the user with the desired resources and computer systems via the network, irrespective of his location. User can use and control these resources through simple software interface that simplifies the process by ignoring the small details involved.

The developed system tries to automate the entire file sharing process keeping in the view of database integration and availability in mine. User Friendliness is provided in the application with various controls provided by system Rich User Interface. The system makes the overall project management much easier and flexible. It can be accessed over the internet and intranet. Various classes have been used for file uploading and downloading. The user information files are stored in centralized database which can be maintained by the system administrator.

Authentication is provided for this application only registered users can access. User can share is data to others, and also he can get data from others. There is no risk of data management at any level while the project development is under process. Report generation features is provided using Data reports to generate different kind of reports.

1.6 Significance of the Study

This system gives you all the features you need to effectively manage your files and that of your clients. It saves time, energy and expense on documentation to vastly improve the overall productivity of the organization and include multiple levels of security and version control to allow access to sensitive documents only with the proper permissions.

1.8 Definition of Terms

Platform:

Is a computer environment that runs and manage the other operation and functions of all other programs and software within a system e.g Windows, Linux, Mac

System:

A system is an electronic device capable of receiving, processing and producing and output as its outcome, also a system is a collection of related machines that works together for the achievement of one goal

Peer:

A peer or peer to peer is an analogy used when two systems are connect to each other within the networking or more

IP:

An IP is an internet Protocol which is unique to each use in connecting ones system over the network/internet

Route:

In computer route is the pat in which a system is linked to the network