Preservation And Conservation Of Library Materials
Preservation and conservation of library materials encompass a comprehensive set of strategies aimed at safeguarding and maintaining the integrity of diverse informational resources. This process involves a multifaceted approach that combines preventive measures and active interventions to counteract the inevitable effects of time, handling, and environmental factors on books, manuscripts, and other archival materials. The meticulous care and restoration of these materials are vital to ensuring their longevity and continued accessibility for future generations. Preservation efforts include controlling temperature and humidity to mitigate deterioration, employing acid-free materials for storage, and implementing proper handling practices. Conservation, on the other hand, involves specialized treatments such as repairing damaged bindings, deacidifying paper, and addressing mold or insect infestations. Both preservation and conservation efforts are indispensable in sustaining the rich cultural heritage encapsulated within library collections, fostering a symbiotic relationship between past knowledge and present and future scholarly pursuits.
Title Page
Certification
Dedication
Acknowledgment
Abstract
Table Of Contents
Chapter One
1.0 Introduction
1.1 Assumption/Background Of The Study
1.2 Statement Of Problem
1.3 Objective Of The Study
1.4 Research Question
1.5 Scope Of The Study
Chapter Two
2.0 Literature Review
Chapter Three
3.0 Research Methodology
3.1 Data Collection Instrument
3.2 Population Of The Study
3.3 Method Of Data Collection
3.4 Method Of Data Analysis
Chapter Four
4.0 Data Presentation And Analysis
4.1 Problem Of Vandalism In Academic Library
4.2 Magnitude Of Vandal Problems
Chapter Five
5.0 Summary Of Findings, Conclusion And Recommendation
5.1 Summary And Finding
5.2 Recommendation
5.3 Conclusion
Bibliography
Appendix
Questionnaire
1.0 INTRODUCTION
1.1 BACKGROUND OF THE STUDY
To understand the meaning and scope of preservation and conservation of library materials in public library, the definition of public library in digital age becomes relevant. That is for discussion to be intelligible; it must start with definition of terms.
Therefore, library has defined by many writers and many Authors have attempted to define a library without success. Elmer D. Johnson (1970) defines a library as a collection of graphic materials arranged for relatively easy use, carded for an individual familiar with that arrangement and available for use by at least a limited number of persons. Here is another satisfactory definition of the library by UNESCO, that a library is an organized collection of published books and periodical and of other reading and audio-visual materials, and the service of staff able to prove and interpreter such materials as are required to meet the informational research, educational or recreational needs of the user’s.
Aguolu (1989) still go further to say that library can be described as a place where the dead may be said to be alive a place where the ideal of the knowledge of great men and women are fully documented and preserved, conducive to move the world at though those people may be no more. In order words, it is a place where the information seeker or knowledge seeker communicates with authors both living and dead.
The world library is derived from the term “LIBER” a representation of ‘book’ this public library is major meant to serve the public there by increasing the literacy level of the people in that community by carrying out extension services.
Further more the key term of this work are: preservation, conservation, library materials and to appreciate and understand this work better, the definition of the following terms becomes necessary.
According to the world bank encyclopedia (1990) conservation means management, protection and wise use of the resources as library is noted as organized information resources through experts, store manage the resources, preserve, conserve them for effective use and easy access to use and easy access to users all kinds of level. World book dictionary (1996) still put conservation in a simplest term as an act of conserving, protecting from loss or being used up, avoidance of waste.
Vol. 2 of World Bank Dictionary 91996) still go further to say that preservation is the act of preserving keeping safe. Still on preservation, is the restoration of the original nature of the materials that is keeping it in it’s original nature.
Alegbeleye (1985) define conservation as a term that embraces several related idea such as (i) restoration which is the action taken to correct deterioration of all kind and also maintain the items in as near as possible in their original form (ii) substitution which has to do with the replacement of the original by microfilm digitalization for regular use.
Mean while, restoring materials to it’s original nature is what we know as conservation and a way of using a materials by making an effort to see that materials are not made home use rather you make photocopy and return back for preservation.
A distinction between preservation and conservation is a method of applying the physical or chemical treatment of library materials to sustain them in their original state.
Considering preservation and conservation in a digital age, we consider about digital repository service to support not only day to day access to digital age challenge a libraries and archivist to create an appropriate organizational context for action. Digital technologist is erasing many of the distinction between custodians of articles libraries and other repository that traditionally have assumed responsibilities for preserving information face technical, legal and organizational challenges in responding to new demands of digital preservation. According to the Russell (1999) digital preservation in a simplest term means a process by which digital data is preserved in digital from in order to ensure the usability, durability and intellectual integrity of the information contained there in on that note, we have the following as a library services obligation towards preservation. To keep technical development in the conservation field under review to utilize those which are suitable and incorporate them into the strategy to provide added benefit and more effective operations? To do everything possible to minimize damage from use, promoting good practice in handling.
To promote best practice amongst staff and readers in seeking to ensure the security of materials which has been selected for permanent preservation to maintain agreed standard of preservation through library services? Therefore it is highly imperative that materials acquired in the library should be taken care of.
1.2 STATEMENT OF PROBLEM
In the course of preservation and conservation of library materials in the digital age a good number of problems are been encourage like fragile storage media. Technology obsolesces, and we also have legal questions surrounding copying and access as one of the problems that militate against preservation and conservation of library materials. Under the fragile storage media:- most of digital materials are specially vulnerable to loss because they are stored on fragile magnetic media that deteriorate rapidly and can fail suddenly from exposure of heat, humidity etc. then under technology obsolesce. Digital materials becomes unreadable and unnecessary to retrieve information from the media becomes obsolete the information from machine to human readable from is no longer available above are the few problem encountered at course of preserving and conserving library materials.
1.3 OBJECTIVES OF STUDY
• To determine if there is need for preservation and conservation of library materials.
• To find out whether the equipment for preserving and conserving library materials.
• To find out problems that militates against the preservation and conservation of library materials.
1.4 RESEARCH QUESTIONS
Are there needs for preservation and conservation of library materials? What are the techniques and methods for preserving and conserving of library materials.
Are there equipments for preserving and conserving library materials what are the personnel need for preserving and conserving library materials what are the challenges confronting the preservation and conservation of library materials. Are there panacea to solve the problem of preservation and conservation of library materials?
1.5 SIGNIFICANCE OF STUDY
The significance or preservation and conservation of library materials cannot be overemphasis because it enhance in keeping those materials for future purpose. Closely related to the above significance is that preservation and conservation of library materials ensure the life long span of those materials in the library.
1.6 SCOPE OF THE STUDY
This work covers preservation and conservation of library materials. The study is on Imo state public library, Board Owerri Imo state. And it equally focuses in the facilities and techniques involved in the conservation and preservation of library materials in public library.
1.7 HISTORICAL BACKGROUND OF IMO STATE PUBLIC LIBRARY
Imo state public library Owerri started as a building for divisional library services under the umbrella of East central library Board. The creation of Imo state out of the East central took place in the year 1976, the Imo state indigence’ in the former East central state library returned from Enugu to from the numbers of new library board operations.
Furthermore, the state central library was established on 21th Nov. 1976. The assets and liabilities of the former board were shared prior to the movement to Owerri. As time goes on, the new library board began operation with budget of N546832,66 for the financial 1976/77 of the sum N246,832,66 was inherited from he central library board and N300,00 was financial provision by the Imo state Movement. Imo state and Anambra shared considerable quality of new books which had been processed and allocated to the creation of the state. Assets recovered from the sharing exercise include six catalogue cabinets and cards originally meant by Owerri division library. Some filling cabinets and few typewriters. The Imo state public library board was established by edict No 12 1977 which made provision for the composition of board not less than four but not more than six members the appointment of director and a secretary to the board function of the board include engagement of staff. Finding and auditing, legal deposit of publications land acquisition, authenticated of documents, powers to invest and pension benefits.
To crown it all, Imo state library was initially under the ministry of education and information and on separation of education and information as ministry of their own, the library board was placed under the ministry of information culture, youth and sports where it is today.
As earlier stated that the board was appointed on 10th November, 1976 It consist of Prof. A. O. Anya as Chairman and seven members namely, Prof. D.I. Nwogu, Dr. Eze Oqueri, Mrs. Gloria I. Ofo, Mazi F. Nwosu Ezi Mrs. R. Umelo, presently they have Chief C.D.B Williams as chairman, Mr. Jude, C. Ejimofor secretary, members are as followed Honourable Augustus Chikekie, Hon. Mike O. Okoro, Mr. P.N.. Iwu, Dr. Samson Nzeribe, Sir C.C. Onuneme.
1.8 DEFINITION OF BASIC OPERATIONS
CONSSERVATION: As a term that embraces several related idea such as restoration, which is the action taken to correct deterioration of all kind and also maintain items in as near as possible original form. (Alegbeleye, 1985).
Preservation And Conservation Of Library Materials:
Preservation and conservation of library materials are critical activities to ensure that books, documents, manuscripts, photographs, and other materials in a library’s collection remain accessible and in good condition for current and future generations. Here are some key principles and practices for preserving and conserving library materials:
- Handling and Care:
- Educate library staff and patrons about proper handling of materials to prevent damage from mishandling, such as tearing pages, spilling liquids, or writing in books.
- Provide clear guidelines for the use of book supports, such as bookstands or cradles, to reduce stress on book spines.
- Environment Control:
- Maintain a stable environment with controlled temperature and humidity levels to prevent deterioration of materials. Ideally, aim for 50% relative humidity and temperatures between 60-70 degrees Fahrenheit.
- Use UV filters on windows to protect materials from harmful sunlight exposure.
- Install fire suppression systems and protect collections from water damage through proper building maintenance.
- Storage and Shelving:
- Store materials on acid-free or archival-quality shelving to prevent the transfer of acids to the materials.
- Ensure that shelves are sturdy and properly designed to support the weight of materials.
- Digitization:
- Create digital copies of materials, especially rare or fragile items, to reduce handling and provide wider access.
- Develop a systematic digitization plan, including metadata standards, to ensure the long-term usability of digital surrogates.
- Conservation and Restoration:
- Establish a conservation department or collaborate with conservators to repair and restore damaged materials.
- Prioritize conservation efforts based on the significance and condition of materials.
- Encapsulation and Lamination:
- Consider encapsulation or lamination for fragile or valuable items to protect them from physical damage and moisture.
- Handling and Security:
- Implement security measures, such as surveillance cameras and alarm systems, to deter theft and vandalism.
- Monitor materials regularly to identify and address damage or signs of deterioration.
- Policies and Procedures:
- Develop and enforce policies related to the use and handling of library materials.
- Train staff and volunteers in proper preservation and conservation techniques.
- Disaster Preparedness:
- Create a disaster recovery plan that outlines procedures for responding to emergencies like fires, floods, or natural disasters.
- Store copies of important materials offsite or in digital format for disaster recovery purposes.
- Conservation Assessment:
- Conduct regular assessments of the condition of materials in the collection.
- Identify items that require immediate attention and prioritize conservation efforts accordingly.
- Community Engagement:
- Educate the community about the importance of preservation and conservation through workshops, lectures, and exhibitions.
- Encourage donors to contribute materials in good condition and provide guidance on how to care for their own collections.
- Funding and Resources:
- Allocate budget and resources for preservation and conservation activities.
- Seek grants and partnerships with preservation organizations to support specific projects.
Preservation and conservation efforts are ongoing and require a combination of expertise, resources, and commitment to safeguarding the cultural and historical heritage preserved in library collections. Collaboration with professionals in the field, ongoing training, and adherence to best practices are essential for the long-term preservation of library materials.