Role Of Budgeting In Tertiary Institution Management

5 Chapters
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31 Pages
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3,882 Words
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Budgeting plays a crucial role in the management of tertiary institutions, serving as a foundational framework for financial planning, resource allocation, and strategic decision-making. Within the context of higher education, budgeting involves the systematic allocation of funds to various departments, programs, and initiatives, ensuring the efficient utilization of resources to support academic excellence, research endeavors, student services, and campus development. It encompasses revenue projections, expense forecasts, and cost controls, enabling administrators to prioritize investments, streamline operations, and adapt to evolving educational needs and market dynamics. Effective budgeting in tertiary institutions fosters transparency, accountability, and fiscal responsibility, empowering stakeholders to monitor performance, identify areas for improvement, and sustain long-term viability amidst fluctuating economic conditions and educational trends.

ABSTRACT

This project is on the role of Budgeting in tertiary institutions management. It focus on examining the relevance of budgeting in Tertiary institution.
The problems stated in this project are related to the control of difficulties in co-ordination tertiary institution budgets. The objectives of the project is to ascertain the role and systems of budgeting in tertiary institution.
Above all the role of budgeting were found to aid planning, co-ordinating, directing, organizing communicating motivating, performing, evaluating, participating and controlling. Tertiary institution should budget their activities to secure the best use of their resources and budgets should be well planned and adequately monitored.

TABLE OF CONTENT

ii Title page
iii Approval page
iv Dedication
v Acknowledgement
vi Abstract
vii Table of content

CHAPTER ONE
Introduction 1
1.1 Background of the study 2
1.2 Statement of the problem 3
1.3 Purpose/objective of the study 4
1.4 Significance of the study 5
1.5 Limitations of the study 6

CHAPTER TWO
Review of related literature 7
References 13

CHAPTER THREE
Research design and methodology 14
3.1 Research Design 14
3.2 Sources of data (secondary sources only) 14
3.3 Data Collection Method 15
3.4 Method Of Data Analysis 15
References 16

CHAPTER FOUR
4.1 Findings 17
4.2 References 19

CHAPTER FIVE
Conclusion, recommendation and suggestion 20
5.1 Conclusion 20
5.2 Recommendation 20
5.3 Suggestion 21
Bibliography 22

CHAPTER ONE

INTRODUCTION
During recent years, Budgeting is one of techniques involve in the process to meet the increasing complexities of the business society.
Budgeting has gained much recognition and is of general application.
Oxford Advance learners dictionary explained that budget is an estimate or plan of the money available to somebody and how it will be spent over period of time. Government invested huge sum of money in reliabilitating and equipping tertiary institution to raise standard of education in the state.
Education continues to be a top priority of the state Government, to wipe away the agony of sitting on the floor or standing up when receiving lectures, by providing the necessary things needed to make students comfortable in receiving lectures and other requirements such as provision of banking and finance department both for ND II and HND I
At these juncture, the above reasons make the need for this research into the role of budgeting in tertiary institution very pertinent.

1.1 HISTORICAL BACKGROUND
Establishment of the instate of management and Technology Enugu stated 1967 in Enugu the college of Technology which offered courses in Engineering and Laboratory Technology up to the ordinary diploma level. But one morning I came to school I saw a student of banking and finance and a student of electrical electronics fighting even HND I Banking and finance and ND I banking and fiancé students quarrelling over a department, I now ask a question on the reason, why banking and finance student are fighting with electrical electronic student and why ND I banking and finance are Quarrelling with HND I, the answer I received is that banking and finance does not have department that they have been given electrical electronics department to be used s a place of study until, they are able to build their own. I now ask again, WHY, NDI AND HNDI banking and finance are quarrelling over each other, the answer I receive is that the NDI students are sharing the class room with HNDI so during the period of HND I to receive their lectures NDI student will be in the class making noise. Some time they might even enter into the class when their own time to enter has not come and these have been a very big problem on enemy one of them because of these issue of shameg class room, they will not be given enough time to read in the class room even the lecturer will not have enough time to finish what has for the day and these problem contributed to set back students in banking and finance department. These encountered in every semester that make accountancy department to be much far ahead of them in any course that they are offering together with the accountancy department.
For the above reason I decided to go into deep research on the role of budgeting in tertiary institution management to see if we can put an end to these problem of sharing class by building A new place for banking and finance department both ND level and HND level to avoid issue of fighting with one another. To know whether budgeting performs its roles in tertiary institution level.

1.2 STATEMENT OF THE PROBLEM
This research is designed to identify the hindrance towards implementation of budgeting in tertiary institution management. To know whether budgeting performs its role in tertiary institution management as regard the establishment of banking and finance department block. To work towards under estimation of money made valuable for carrying out the project in tertiary institution management. To focus on the project in which money has been raised instead of diverting it ot another project that has nothing to do with tertiary institution management. To commit the project to reliable engineers who will not mismanage the money made available. To put an end to fighting between NDI banking and finance student and HND I banking and finance student and HND I banking and finance department. To avoid sharing of class room between and department which is the major distraction each level of department encountered during any semester.

1.3 PURPOSE/OBJECTIVES OF THE STUDY
(a) To describe how budget performs the role of tertiary institution management.
(b) To know the extent to which government funds the institutions
(c) To ascertain whether budgeting accomplishes its roles in tertiary institution.
(d) To improve the effectiveness of the roles of budgeting in a depressed economy.
(e) To eliminate unemployment among graduates after may years in university and polytechnics.

1.4 SIGNIFICANCE OF THE STUDY
(a) It will be a source of help to students in writing their own projects in future.
(b) It will be a materials guide to any body who may wish to undertake a critical review of this work or related topics in the future.
(c) This will help the researcher to prepare for the award of ordinary national diploma in banking and finance department which will usher him to the industrial attachment to practice what he has been training for in the office he might be privileged to serve during his/her (IT) industrial Training.
(d) It will help the researcher to have knowledge on the role Budgeting plays in tertiary institution management incase if the researcher becomes governor tomorrow he will ensure that all these roles will be accomplish. Or if these contract are given to him he will not mismanage it as other engineers due rather he will ue it to accomplish the task.

1.5 LIMITATION OF THE STUDY
The time given was not Enugu for the researcher to conduct and in depth study of the topic. Some of researcher time was distributed among attending lectures and meeting up with other academic requirements.
The researcher spent money in visiting some offices of tertiary institutions, libraries both state and national. Seminar was conducted to enlightened the researcher on the role of budgeting in tertiary institution management.
Finally, the researcher visited government house to know how governor are making effort in the development of tertiary institution through a well defined budget. But there is not money to travel out of town so it limit the research.

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Role Of Budgeting In Tertiary Institution Management:

Budgeting plays a crucial role in the management of tertiary institutions, such as colleges and universities. It helps these institutions effectively allocate and manage their financial resources to achieve their academic and operational goals. Here are some key roles of budgeting in tertiary institution management:

  1. Resource Allocation: Budgeting helps allocate financial resources to different departments and programs within the institution. It ensures that funds are distributed in a manner that supports the institution’s overall mission and strategic objectives.
  2. Prioritization: Through the budgeting process, tertiary institutions can prioritize their spending based on their most important needs and goals. This helps in making strategic decisions about where to allocate limited resources.
  3. Financial Planning: Budgeting provides a structured framework for financial planning. It allows institutions to anticipate their income and expenses, which is critical for ensuring financial stability and sustainability.
  4. Transparency and Accountability: Budgets create transparency in financial operations. All stakeholders, including faculty, staff, students, and external agencies, can see how funds are allocated and spent. This transparency enhances accountability and helps prevent financial mismanagement.
  5. Performance Evaluation: Budgets serve as benchmarks for evaluating the performance of different departments and programs. By comparing actual expenditures to budgeted amounts, institutions can assess their financial efficiency and make necessary adjustments.
  6. Cash Flow Management: Effective budgeting helps institutions manage their cash flow. It ensures that there is enough liquidity to cover daily operations, pay salaries, and meet financial obligations without running into deficits.
  7. Strategic Planning: Budgets are aligned with the strategic plans of the institution. They help ensure that financial resources are directed toward achieving the institution’s long-term goals and objectives.
  8. Contingency Planning: Budgets allow institutions to plan for unexpected events or emergencies. They can set aside funds for contingencies, such as repairs, renovations, or unexpected drops in enrollment.
  9. Resource Optimization: Through budgeting, institutions can identify areas of inefficiency or redundancy in their spending and reallocate resources to more productive areas.
  10. Compliance: Many tertiary institutions receive funding from various sources, including government grants and private donations. Budgeting helps ensure that these funds are used in compliance with donor requirements and legal regulations.
  11. Communication and Collaboration: The budgeting process often involves collaboration among various departments and stakeholders. It fosters communication and a shared understanding of financial goals and priorities.
  12. Long-Term Sustainability: By monitoring and adjusting budgets over time, tertiary institutions can work toward long-term financial sustainability. This is especially important as they face economic uncertainties and changing educational landscapes.

In summary, budgeting is an essential tool for managing the finances of tertiary institutions. It supports effective resource allocation, financial planning, transparency, and accountability, all of which are crucial for the success and sustainability of these educational institutions.