Design and Implementation of Computerized Child Care Information System
(A case study Of united nation international children emergency fund, (unicef))
A Computerized Child Care Information System (CCCIS) is a sophisticated digital platform designed to streamline and enhance the management of child care services. This innovative system integrates various facets of childcare administration, including enrollment records, daily activities monitoring, and communication channels between caregivers and parents. Through robust databases and user-friendly interfaces, Computerized Child Care Information System efficiently tracks attendance, manages medical records, and facilitates timely communication about a child’s development. The incorporation of cutting-edge technology not only ensures data accuracy but also promotes transparency and collaboration among stakeholders. By embracing such a technological solution, child care providers can optimize their operational efficiency, improve the quality of care, and foster a more connected and informed community around child development.
The main focus of this is to analyze the existing manual computerization information system in United Nations international children emergency fund on childcare information system with a view of developing a computerized information system that will take acre of all the identifiable problems inherent in computerized childcare information system. Childcare is a kind of human act that jeopardize the physical, psychological and the futurity of a child either intentionally or unintentionally. Examples of the cares are as follows.
Not a loadoning of new born baby (child) of child not as bread winner giving a child educational right avoiding sales of a child avoid causing l caring of a child not starving a child etc.
In our society nowadays abandoning of children is not all that rampant anymore. In order hand in most families children are not still being used as a bread winners of family in the sense that they have eliminated in caring one thing or other to streets schools markets etc. In order to get money for the family while their parent are at home to enjoy the money. As a result of this theses children are now being sent to school when it is time.
In order to improve more on cares an organization called united nation international children emergency fund (UNICEF) established a system that is called childcare information system that monitors/ protect and improve such cares on children.
When cases on such cares are reported to them they investigate and report or take any care that is coordinating to their rules to count so that the appropriate or required necessity will be given to the care.
This research work centres on using a computer to record store and retrieve reported cases to the type of cases date the case is reported the name of the reporter and cared child which will be used as a reference for other similar cases. The new system will also help to avoid loss or misplacement of vital documents and help the organization to handle volume of records in less time which will not be possible with the manual system.
Cover page
Title page
Certification
Dedication
Acknowledgment
Abstract
Table of content
Organization of work.
CHAPTER ONE
INTRODUCTION
1.1 Background of the study
1.2 Statement of the problem
1.3 Purpose of study
1.4 Aims and objectives
1.5 Delimitation
1.6 Limitation
1.7 Assumption
1.8 Definition of terms
CHAPTER TWO
LITERATURE REVIEW
CHAPTER THREE
Description and analysis of the existing system
3.1 General description of the existing system
3.2 Fact finding structure
3.3 Organizational structure
3.4 Objective of the existing system
3.5 Input process output analysis
3.6 Information flowchart/ diagram
3.7 Problem of the existing system
3.8 Justification for new system
CHAPTER FOUR
DESIGN OF THE SYSTEM
4.1 Out put specification and design
4.2 Input specification and design
4.3 File design
4.4 Procedure court
4.5 System flowchart
4.6 System requirement
CHAPTER FIVE
5.1 Program design diagram
5.2 Program flowchart
5.3 Pseudo codes
5.4 Sources program
5.5 Test run
CHAPTER SIX
DOCUMENTATION
6.1 System documentation
6.2 Program documentation
6.3 User documentation
CHAPTER SEVEN
CONCLUSION & RECOMMENDATION
Conclusion
Recommendation bibliography
NTRODUCTION
Children are heritage of the cord and the fruit of the womb is his reward. As arrows are in the hands of the mighty man, so are children of the youth happy is the man that hath his quiver full of them (ps127:3-5) that the African child occupies a strategic position in the family and in the society and in the nation is not an over statement and cannot be underplayed. The child is considered as the life. Wire of the family and the society at large to the extent that any couple that is not blessed with a child is looked upon with pity and sometimes sympathized with.
There is the need to know who is a child and what is child care.
In traditional and even contemporary African, various ethic groups have different concepts of who is a child while some ethic groups see one one as a child in so far as she can contribute to the development of the society some other see it in terms of one who has not yet attained the age of initiation into the age grade. Sven in contemporary Nigeria for examples Olukoshi etal (1990) posited that.
There is not one acceptable age, which is considered as a worthy definition of the upper limit of child hood. The age at which a child can become capable in law for his actions or her actions the age at which childhood begins in terms of the right to vote and be voted for and the age considered by the federal ministry of youth and culture and education as being the upper limit of childhood different. Even internationally there are divergent definitions as to who is a child. Where as the international labour organization and the united nations population division refers to a child as those below 18year of age the 1989 convention on the right of the child states that a child means every human being below the age of 18year. Even though there are divergent opinions and views as to what is the age limit of child it is the views of this author that a child is anybody between birth to completion of physiologically/ psychological and physical development. In order words anybody between ages zero of his/her birth to 18years is a child.
Child care in the other hand is a kind of human acts that jeopardizes the physical psychological and the featuring of the child either intentionally or unintentionally child care is characterized on the continuum by sexual care (either cast agreed or by agreement)
Child labour
Child smart
Child self control
Child honest
Child dependable
Child efficient respectable
Child not as breadwinner
Child not starving away from home
Providing a child with food and shelter
Giving of educational right to a child
Giving medical assertion of a child
Avoiding abandonment of a child
Avoiding child slavery abandonment of a child
Avoiding child slavery.
Child acre is connoted acts of giving basic needs right and deeds of child by parents/ guardians, which will pair the well being of a child. Caring can also take the from of adequate provision of resources for the welfare of the child both now and in future.
Also they do not encounter problem of misplacement of vita information or records as a result of services not being available or rendered when needed duplications of effort due to inconsistency in activities and time that is taken in search of file when it is required for processing.
1.1 BACKGROUND OF THE STUDY
1.2 STATEMENT OF THE PROBLEM
In every organization there are numerous problem that they encounter. An organization like UNICEF encounter problem in their area of documentation which includes misplacement of vital information or cases as a result of the services that are available or rendered when it is needed duplications of effort due to inconsistency in activities and a lot of time is taken in search of file or reported cases when it is needed for processing.
Sit is actually this problem that is discovered that promoted for the design and implementation of a comprised child care information system to enable the organization to work more effectively
1.3 PURPOSE OF STUDY
The purpose of this study is to design and implement a system that will eliminate the above listed problems, as misplacement of important reported cases documents and records duplications of effort and a lot of time that is required or taken when searching an processing of cases and files.
1.4 AIMS AND OBJECTIVES
The aims and objectives of the project is to study how the organization (UNICEF) operational aims and other activities are performed.
It aimed at detecting problems that pose obstacle with a view of modifying the operations and developing a new computerized system that will be more efficient and accurate such as:
In the area of misplacement of vital documents a computer will be used to record store and retrieval of large volume of documents. Which will reduce the duplications of efforts due to inconsistency in activities and time that is taken in search of file when it is required for processing
1.5 DELIMITATION/ SCOPE OF THE STUDY
This study is specifically concerned with the computerized child care and carrying of the Enugu information centre of UNICEF. Although a lot of activities are being performed by this centre. This work is therefore concerned with childcare and caring manipulation of both the carer and reporter of a case.
1.6 LIMITATION OF THE STUDY
One to lack of time and resources the study is limited to certain area concerned with only gathering of cases on clients or carer and personnel records and processing them using a computer.
1.7 ASSUMPTION
Apparently before I started this works I assumed a successful completion by division grace of God and the cooperation of workers of UNICEF in supplying me with date/information needed for the successful completion of this project.
In terms of material resources monetary and personnel resources the researcher had me up with them. infact it is believed that facts are valid.
1.8 DEFINITION OF TERMS
A child: A child means every human being below the age of 18 years unless under the law applicable to the child majority is attained
Childcare: That is any kind of human act that jeopardizes the physical psyeholgical and the futurity of the child either intentionally or intentionally.
Child caring: This connote the act of giving basic needs rights and deals of the child by parents/ guardians peer and government and cultural community which will pair the well being of a child. Caring can also take the form of adequate provision of resources for the welfare of the child both now in future
Flowchart: This is the graphical representation of the logical step and sequence involved in a procedure are program.
Date: This can be defined as groups of non-random symbols (words value figures) which represent things that have happened.
Information: This is the resource that enables the collection management control and dissemination of information throughout an organization.
Monitoring: This is to keep watch and see who denies children the rights and take the necessary steps to stop this.
Computerized Child Care Information System:
A Computerized Child Care Information System is a software application or system designed to manage and streamline various aspects of child care services, including childcare centers, preschools, and other facilities that provide care and education for children. This type of system is commonly used by childcare providers, administrators, and parents to enhance the quality and efficiency of childcare operations. Here are some key features and components of a Computerized Child Care Information System:
Child and Parent Information: The system typically stores detailed information about each child enrolled in the program, including their personal details, emergency contacts, medical information, allergies, and special needs. It also maintains records of the child’s attendance and schedule.
Scheduling and Attendance Tracking: Computerized Child Care Information System allows childcare providers to create and manage schedules for children, including drop-off and pick-up times. It also tracks attendance, helping staff monitor who is present and absent on a given day.
Billing and Payments: Many Computerized Child Care Information System solutions include billing and payment processing features. This allows childcare centers to generate invoices for parents, accept payments online, and keep track of payment history.
Staff Management: The system can store information about staff members, including teachers, caregivers, and administrative staff. It may also track their work hours and certifications.
Curriculum and Lesson Planning: For educational childcare facilities, Computerized Child Care Information System often includes tools for curriculum planning, lesson scheduling, and tracking the educational progress of each child.
Communication Tools: Some Computerized Child Care Information System systems offer communication features such as parent-teacher messaging, newsletters, and announcements to keep parents informed about their child’s progress and important updates.
Security and Access Control: Security is crucial when handling sensitive information about children and their families. Computerized Child Care Information System systems implement strict access control and data encryption to protect this data.
Reporting and Analytics: Childcare administrators can generate various reports and analytics to assess the performance and efficiency of the childcare program. This may include attendance reports, financial statements, and enrollment trends.
Emergency Planning: Computerized Child Care Information System may also include features to help childcare centers prepare for emergencies, such as the ability to quickly access emergency contact information for children and parents.
Compliance and Licensing: Childcare providers often need to adhere to local regulations and licensing requirements. Computerized Child Care Information System can help ensure that the center is in compliance with these regulations by storing relevant documentation and tracking compliance deadlines.
Parent Portal: Many Computerized Child Care Information System systems provide parents with a portal or mobile app to access information about their child, including attendance records, billing information, and communication with staff.
Integration with Other Systems: Depending on the childcare center’s needs, CCCIS may integrate with other systems, such as accounting software, human resources systems, or educational tools.
The implementation of a Computerized Child Care Information System can lead to increased efficiency, improved communication between parents and caregivers, enhanced child safety, and better record-keeping. It can also help childcare providers focus on the well-being and development of the children in their care while reducing administrative burdens.