Design And Implementation Of A Computerized Educational Administrative Information System
(A Case Study Of Post-Primary School Management Board (Ppsmb))
A Computerized Educational Administrative Information System (CEAIS) is a sophisticated and dynamic software solution designed to streamline and enhance the management of educational institutions. This comprehensive system integrates various modules to efficiently handle diverse administrative tasks, including student enrollment, class scheduling, grade tracking, and financial management. Computerized Educational Administrative Information System leverages cutting-edge technology to automate routine processes, allowing educational administrators to allocate their resources more effectively. This innovative system not only facilitates seamless communication between different departments within an educational institution but also provides valuable insights through data analysis, aiding in strategic decision-making. By incorporating Computerized Educational Administrative Information System, educational institutions can embrace a more efficient, data-driven approach to administrative tasks, fostering an environment conducive to optimal learning experiences and institutional growth.
The manual approach used in the regulation of the school activities by the management board is very tedious and stressful. This research work investigated into the complications encountered due to the debilitation of man-power admitted into the school management with respect to how indepth it affects other operational system that conduct in school with a view of designing a computerized system to handle the work with less difficulty for an effective decision-making.
In the course of the study, an existing system was digested and its deficiencies were detected and emphatically analysed, after which solutions to the problems were proffered in the new designed computerized system that is reliable and more interactive. The new system terminates all the problems experienced with the existing system. The case study is Post-Primary School Management Board (PPSMB) Enugu.
Title page
Certification
Dedication
Acknowledgement
Abstract
Table of contents
CHAPTER ONE
INTRODUCTION
1.1 Background of the study
1.2 Aims/objective of the project
1.2.1 Statement/Purpose
1.3 Justification of the project
1.4 Scope of the study
1.5 Methodology
CHAPTER TWO
2.0 Literature review
CHAPTER THREE
3.0 Overview of the existing system
3.1 Description and analysis of the existing system
3.2 Method of data collection
3.2.1 Interview Method
3.2.2 Reference to written text
3.3 Input analysis
3.4 Process analysis
3.5 Output analysis
3.6 Problems of the existing system
3.7 Justification for the new system
CHAPTER FOUR
4.0 Design of the new system
4.1 Output specification and design
4.2 Input specification and design
4.3 File design
4.4 Procedure chart
4.5 System flowchart
4.6 System requirements
CHAPTER FIVE
5.0 Implementation
5.1 Program design
5.2 Program flowchart
5.3 Pseudo code
5.4 Source listing
5.5 Test run
CHAPTER SIX
6.0 Documentation
CHAPTER SEVEN
7.0 Recommendation and conclusion
References
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
Education is an indispensable system on which the life of everyone is built and as well stimulates the entire life application. It could be referred to as a process designed for the acquisition and dissemination of skills and knowledge to the posterity of the nation. The identified system tends to be implemented in diverse dimensions basically in schools.
For the past ten years, it has been discovered that schools are not what they were as attributed to the wide ranging changes which have occurred and brought new pressure associated with increased size. On the account of this, an increasing complexity of organization has been instigated so that stresses and anxieties of choice have been added to those of dimension.
The competent educational administration constitute the intensity of education and its impediments mount a disturbing diffusion and obscuring of purpose and all these changes concede with a major recruiting of curriculum and methodology. In most cases, the manual method adopted in monitoring some school activities undermine other roles like enrolment of students, computation of student’s result, examination supervision and making of examination scripts.
With regard to the discrepancies created by the manual techniques of school administration, the school management board should devise a competitive means of achieving their set objective in a computerized educational administrative information system.
1.2 AIMS/OBJECTIVES
The basic aim of the study is to provide a lasting solution to the problems emanated from the manual means of school management. They are as follows:
– To produce a system which tends to increase the predictability of the organization by assessing critically its obsolescence in relation to fresh challenges.
– To produce a reliable system that would coordinate most of the school activities.
– To produce a flexible and comprehensive system that would meet up with the future development in the school.
– To design and develop a computerized system that would handle the execution of school activities most especially post-primary schools so as to liquidate all the problems identified with the existing system.
1.2.1 STATEMENT OF THE PROBLEM
The sudden increase in the number of students enroll in each school has transcended the manipulation of the existing system used by the school administrators and this prompted a lot of problems which encompass the inaccurate computation of students result by the staffs on the account of non-availability of adequate number of computer systems for the computation. This is a very ugly development. Also, it was very complicated to observe when the enrolment of students should cease since there was no efficient system for the estimation of enrolment ratio to give a signal when the enrolment tends to move beyond the projection. All these and more are encountered due to the debilitation of the prevailing system used. It was very difficult to point out students who cheat in the course of examination as attributed to the non-standard measure used in the supervision of the examination. The staff complained seriously on the unnecessary stress encountered while marking the examination answer scripts manually.
1.3 JUSTIFICATION OF THE STUDY
The implementation of this computerized system would definitely stimulate the school standard. This would as well help the management to ease the burden on the staff which would be on the benefit of students and staffs. It is also a basic study for research and for the entire populace and future researchers.
1.4 SCOPE OF THE STUDY
This study covered the substantive solution to the problems generated by the existing system used in the school administration and management. However, the case study is post-primary school management board (PPSMB) Enugu.
1.5 METHODOLOGY
On account of time, she adopted only 2 procedures of capturing data for the study. Those 2 procedures encompass.
A) INTERVIEW METHOD:- During the interview conducted in the post-primary school management board. The research interviewed the director of school supervisor on the nature of duty conducted in schools she had supervised with special reference to the examination coordination and supervision, enrolment ratio for the admission of students in school. The director of administration department was equally interrogated based on the obligation and dereliction of the management board towards the growth of education observed in schools with little assistance from some of the staffs. The response to the questions enabled the researcher to take off.
B) REFERENCES TO WRITTEN DOCUMENT:- Inspite of the interview took place in the PPSMB, the researcher extended her collection of data to the written document as a result of inadequacy from the responsiveness of the interview. The researcher had to visit Enugu State and National Library for more information and references from already written text on educational administration varying more emphasis on school administration and management. The information from this specified method made the successful completion of this study possible.
A Computerized Educational Administrative Information System is a software application or platform designed to streamline and manage various administrative processes within an educational institution. These systems are commonly used in schools, colleges, universities, and other educational organizations to improve efficiency, accuracy, and data management across various administrative functions. Here are some key features and functions typically associated with a Computerized EAS:
Student Information Management: Educational Administrative Information System systems maintain comprehensive databases of student records, including personal information, enrollment details, academic history, attendance records, and contact information.
Course and Curriculum Management: Educational Administrative Information System allows administrators to create, update, and manage course schedules, curriculum details, and class assignments. It can also help with course registration and allocation of resources.
Admissions and Enrollment: Educational Administrative Information System systems facilitate the admissions process, including online application submission, document verification, and enrollment management.
Attendance Tracking: They enable tracking of student attendance, which can help educators and administrators monitor student participation and compliance with attendance policies.
Grading and Assessment: Educational Administrative Information System systems often include tools for recording grades, calculating GPAs, and generating transcripts and report cards. They may also support various grading systems and assessment methods.
Financial Management: Educational Administrative Information System systems assist in managing financial aspects of educational institutions, including tuition fees, scholarships, payroll, and budgeting. They can generate financial reports and automate billing processes.
Staff and Teacher Management: These systems maintain employee records, including contact details, job roles, salary information, and performance evaluations. They can also help with scheduling and resource allocation.
Library and Resource Management: Educational Administrative Information System systems can manage library catalogs, book checkouts, and resource allocation within the institution’s library.
Communication and Reporting: They often include communication tools for sending notifications, updates, and announcements to students, parents, and staff. They can generate a wide range of reports for decision-making and compliance purposes.
Security and Access Control: Educational Administrative Information System systems ensure data security and access control, allowing different roles and permissions for administrators, teachers, students, and parents.
Integration with Other Systems: They may integrate with other educational tools and systems, such as learning management systems (LMS), to provide a seamless experience for all stakeholders.
Data Analytics and Reporting: Many Educational Administrative Information System systems offer data analytics capabilities to help educational institutions make data-driven decisions and improve overall performance.
Mobile Accessibility: Educational Administrative Information Systemsystems often provide mobile applications or responsive web interfaces to ensure accessibility from various devices.
The implementation of a Computerized Educational Administrative Information System can significantly improve the efficiency of administrative tasks, reduce manual paperwork, enhance communication among stakeholders, and provide valuable insights into the institution’s operations. It plays a crucial role in modernizing educational administration and supporting the growth and development of educational institutions.