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Design And Implementation Of A Computerized Visa Processing Information System

(A Case Study Of British Embassy)

7 Chapters
|
75 Pages
|
7,910 Words

A Computerized Visa Processing Information System (CVPIS) is an advanced electronic platform designed to streamline and expedite the visa application and approval process. This innovative system harnesses digital technologies to enhance the efficiency and accuracy of visa processing, facilitating seamless communication and coordination among relevant stakeholders such as applicants, embassies or consulates, and immigration authorities. By automating various stages of the visa application process, from submission to decision-making, the Computerized Visa Processing Information System optimizes workflow management, reduces processing times, and minimizes errors, thereby enhancing overall operational effectiveness. Moreover, the system provides real-time tracking and monitoring capabilities, enabling applicants to conveniently monitor the status of their visa applications online. Additionally, the Computerized Visa Processing Information System incorporates robust security features to safeguard sensitive applicant information and prevent fraudulent activities. Through its integrated approach and utilization of cutting-edge technologies, the Computerized Visa Processing Information System revolutionizes visa processing, offering a comprehensive solution to the challenges encountered in traditional visa application procedures while promoting transparency, accessibility, and efficiency.

ABSTRACT

This project is aimed at improving a long lasting processing system on visa. It is also aimed at keeping records of all immigrants and for processing visa with view of modifying it into a full computerized system. The study covers the areas of application entry, record verification, list generation, code numbering and maintenance of the managed information. The new system developed is very easy to use, and gives answers to report generation. Problems which evolved from the existing system as a result of inefficiency will be notified and new system design implemented.
During the analysis, examination of written documents, oral interviews as well as textbooks, journal will be used for data collection and also a source of information. Also, it is expected that a program will be produced in order to help the Embassy service process and document visa. With references to the rapid growth in the information technology, it is deemed necessary to develop a fully computerized system for the processing of visa in British Embassy service through this project.

TABLE OF CONTENT

Title page
Certification
Dedication
Acknowledgement
Abstract
Organization of work
Table of figure
Table of contents

CHAPTER ONE
BACKGROUND FOR THE STUDY
1.1 Introduction
1.2 Statement of Problem
1.3 Purpose of Study
1.4 Objective of Study
1.5 Scope of the Problem
1.6 Definition of Terms

CHAPTER TWO
LITERATURE REVIEW

CHAPTER THREE
OVERVIEW OF THE EXISTING SYSTEM
3.1 General Description of the Existing System
3.2 Method of Data Collection
3.2.1 Interview Method
3.2.2 References To Written Text
3.2.3 Use of Questionnaires
Objective of the Existing System
Organizational Structure
3.3 Input Analysis
3.4 Process Analysis
INFORMATION FLOW CHART
3.5 Output Analysis
3.6 Problem of the Existing System
3.7 Justification

CHAPTER FOUR
DESIGN OF THE NEW SYSTEM
4.1 Output Specification and Design
4.2 Input Specification and Design
4.3 File Design
4.4 Procedure Chart
4.5 System Flowchart
4.6 System Requirements

CHAPTER FIVE
IMPLEMENTATION
5.1 Program Design
5.2 Program Flowchart
5.3 Pseudo Code
5.4 Source Listing
5.5 Test Run

CHAPTER SIX
DOCUMENTATION
6.1 System Documentation
6.2 Program Documentation
6.3 User Documentation

CHAPTER SEVEN
CONCLUSION AND RECOMMENDATION
7.1 Conclusion
7.2 Recommendation
BIBLIOGRAPHY

 

CHAPTER ONE

BACKGROUND OF THE STUDY
1.1 INTRODUCTION
In this project, design and implementation of a computerize visa processing information system is based on how you can get lost of information about our service, from advice on how to apply for a visa, to news about immigration policy changes. I hope you find it helpful.
UK visas is the overseas arm of Britain’s integrated border management. We have visa offices in 160 locations throughout the world. The largest handles 300,000 applications a year; the smallest less than 10. we issue visas to 80% of those who apply and stop only those who are a significant immigration risk to the UK. We process over 90% of straightforward applications within 24 hours. This is a record of which we are proud, but we aim to do even better.
Our new mission statement explains how UK visas will deliver the border objectives set by our parent department, the home office and foreign and common wealth office; to achieve a balance between managing travel and migration and preventing illegal immigration
Our goals are
• to bring communities together
• to improve Britain’s competitiveness as a destination for travel, trade, migration and investment
• to prevent immigration abuse
• to deliver for money
• to earn public confidence

1.2 STATEMENT OF THE PROBLEM
in British visa processing information system the problems we are facing are (i) Bankruptcy Attorney e.g. consumer present their case at legal match by through extensive client acquisition and market outreach efforts our legal match will assists thousands of visitors every day seeking help with their legal issues. In some areas consumers can also reach us by phone so new bankruptcy legislation may make it harder to find an attorney. (ii) Another problem in visa processing into system is the privacy and security problems ie using illegal or fraud visa to go to overseas. (iii) Health (tuberculosis) screening is another problem in visa processing system since it valid for larger than six months in certain countries now require a certificate to show that they are free from infections tuberculosis (TB) before that person will travel to overseas. The Government announced on 21 July 2005 its intention is to implement the first phase of an overseas screening programme for TB for people applying to enter the UK for more than 6 months in four year strategy earlier this year. The benefit of the programme is that successful applicants will benefit on arrival in the UK as they will not need to be referred to the port medical inspector before being allowed to enter the country.

1.3 PURPOSE OF THE STUDY
The UK purpose of study in visa processing system is to achieve the following Diplomatic mission.
• A Diplomatic Mission is the office of a country’s diplomatic representative in the capital city of another country.
• Diplomatic Mission are established in accordance with the erovisions of the Vienna convention on Diplomatic relations 1961.
• Diplomatic Mission of a common wealth country in another common wealth country is called a “High commission”
• The head of mission is called “High commissioner”.
• A diplomatic mission in any foreign (i.e. non-common wealth) country is called an Embassy and the head of mission is called Ambassador’
• High commissions and Embassies perform the same functions and have the same status.
The good management of our diplomatic mission is essential to the success of their work.

1.4 OBJECTIVE OF THE STUDY
UK visas began life as the joint entry clearance unit (JECU) in June 2000. it was established jointly by the foreign and common wealth officer and the home office to manage the UK’s entry clearance (visa) operation.
Visa or entry clearance applications are processed by entry clearance officers in UK embassies, high commissions and consulates abroad, collectively known as UK missions. UK visas work closely with the immigration and Nationality Directorate (IND) of the Home office, the Government department responsible for immigration policy and dealing with applications from people already in the UK to extend their stay; or to change their immigration status. UK visas reports to a joint management board of senior foreign and common wealth (FCD) and Home office officials and to ministers in both departments.

1.5 SCOPE OF THE STUDY
The scope of the study is concerned with the review to improve. Britain’s competitiveness as a destination for travel, trade, immigration and investment and to bring communities together. Specifically the study covers such areas like how UK visas will deliver the border objectives set by our parent department, such as the home office and the foreign common wealth office in order to achieve a balance between managing people’s travel and migration, and also preventing illegal immigration. In this study new computerized system is produced / designed after the critical analysis of the existing system of British embassy and visa processing information system.

1.6 DEFINITION OF TERMS
VISA: It is a stamp or mark put in your passport by officials of a foreign country that gives you permission to enter pass through or leave their country.
EMBASSY:- It is a building in which a group of official led by an ambassador work in order to represent their government in a foreign country e.g. American embassy in London.
HIGH COMMISSIONER:- It is a person who is sent by one commonwealth country to live in another, in order to protect the interests of their own country
IMMIGRATION:- It is the process of coming to live permanently in a country that is not your own.
COMMON-WEALTH:- It is an organization consisting of the United Kingdom and most of the countries that used to be part of the British Empire.

 

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MORE DESCRIPTION:

Computerized Visa Processing Information System:

A Computerized Visa Processing Information System (CVPIS) is a digital system used by governments and immigration authorities to streamline and automate the visa application and processing procedures. Such a system is designed to enhance efficiency, security, and accuracy in the visa issuance process. Here are some key components and features commonly found in a Computerized Visa Processing Information System:

  1. Online Application Portal: Applicants can submit their visa applications through a secure online portal. This portal typically allows applicants to fill out application forms, upload required documents, and pay processing fees electronically.
  2. Document Verification: The system may incorporate mechanisms for verifying the authenticity of supporting documents, such as passports, identity cards, and financial statements, to reduce the risk of fraud.
  3. Biometric Data Capture: CVPIS may include biometric data capture, such as fingerprinting and facial recognition, to ensure that the person applying for the visa matches the information provided in the application and supporting documents.
  4. Data Integration: Integration with various government and international databases, such as criminal databases and watchlists, can be crucial for security checks and background screening of applicants.
  5. Workflow Management: The system manages the entire visa application process, from submission to approval or denial. It can automate the routing of applications to relevant authorities for review and decision-making.
  6. Status Tracking: Applicants can track the status of their visa applications in real-time, providing transparency and reducing the need for inquiries.
  7. Communication Tools: The system often includes communication features for sending automated notifications, updates, and requests for additional information to applicants.
  8. Security Features: Robust security measures are implemented to protect sensitive data and prevent unauthorized access. This includes encryption, secure authentication, and data backups.
  9. Data Analytics and Reporting: Authorities can use data analytics tools to identify trends, monitor application processing times, and improve decision-making processes. They can generate reports to assess the system’s performance and identify areas for improvement.
  10. Mobile Accessibility: Many CVPIS systems provide mobile accessibility, allowing applicants to apply and check the status of their visas using smartphones or tablets.
  11. User Support: Customer support features, including chatbots or helpdesk services, may be integrated to assist applicants with inquiries and issues.
  12. Data Retention and Privacy: The system should comply with data retention regulations and privacy laws to safeguard the personal information of applicants.
  13. User Training: Training and documentation for immigration officers and system administrators are essential to ensure the efficient operation of the system.
  14. Scalability: The system should be designed to handle varying volumes of visa applications, from small consulates to major embassies, and scale as needed.
  15. International Cooperation: In cases of multiple countries or regions, international coordination may be necessary for sharing information and collaborating on visa processing.

Implementing a Computerized Visa Processing Information System can help governments streamline visa processing, improve security, reduce fraud, and enhance the overall experience for applicants. However, it’s essential to ensure that the system complies with legal and regulatory requirements and is continuously updated to adapt to evolving security threats and technological advancements.